Receptionist / Administrative Assistant Jobs

AllPro Painters is currently seeking an Administrative Assistant who will be responsible for answering phones, scheduling appointments, sending follow-up emails, preparing reports, collecting payments, preparing documents, researching opportunities, communicating with employees, and other office administrative duties. The Admin Assistant must effectively and professionally communicate with customers, estimators, superintendents, painters, and other internal teams regarding job scope. We are looking for someone who is motivated, organized, and creative to join our growing company.

Responsibilities

• Schedule appointments
• Preparation of various documents and keep filing systems organized
• Effectively communicate and assist estimators, painters, customers and internal team
• Represent the company in a professional and enthusiastic manner
• Verify employee clock-in/out in
• Answer phones on Multi-line phone system
• Social Media marketing

Qualifications and Skills

• Spanish speaking and writing fluency preferred
• Able to professionally resolve customer concerns.
• Enjoy talking to customers on inbound and outbound calls.
• Personable, friendly, and enthusiastic
• Experience with Microsoft Excel & Word, Gmail, timekeeping software, phone answering software
• Possess good communication skills both orally and written
• Must have reliable transportation and be on time.