Real Estate Services Administrator

Dallas - Texas - United States of America
Job Summary
Under limited supervision, provides general administrative support for the Real Estate Management Team. Assists with tenant and vendor customer service.
Duties And Responsibilities
Performs a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.
Coordinates tenant events and appreciation. Assists with publication and distribution of tenant newsletter.
May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
Assists with budget preparation by researching costs for supplies and services and acquiring bids as advised. Align with bid process guidelines. Assists with preparations of monthly and quarterly management reports.
Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
Coordinate accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.
Completes other duties as assigned.
To perform this job successfully, you will need to be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.
Education And Experience
High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.
Interpersonal Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Financial knowledge
We Require basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Reasoning ability
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
Other Skills And/or Abilities
Intermediate to sophisticated skills with Microsoft Office Suite
This Includes But Is Not Limited To
Responsible for personal safety and the safety of those who are affected by your work.

• Complete all required and assigned Health, Safety, and Environmental training at a satisfactory level
• Follow all activity policies and procedures, including all Health, Safety, and Environmental-related requirements at all times
• Report any conditions which you feel could result in an accident or injury and / or stop work if required
• Participate in all Health, Safety, and Environmental -related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.

Why CBRE?

• We provide extensive benefits including medical, dental, vision, 401K, PTO and more!

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
Service line: Advisory Segment