Proposal Specialist - Water/Wastewater

Requisition ID: 168380

Job Level: Mid Level

Home District/Group: Water Business Development

Department: Business Development & Proposals

Market: Water/Wastewater

Employment Type: Full Time

Position Overview

The Kiewit Water Proposal Team has an exciting immediate career opportunity for a dynamic Proposal Specialist (Sr.). Our expanding firm is seeking a talented, diligent, and highly motivated proposal specialist, whose responsibilities will encompass developing high quality proposal/qualification packages and other proposal materials under a fast paced, deadline-oriented environment.

The Proposal Specialist, under general direction, is accountable for proposal activities that support selling efforts, consistent with the Kiewit Water strategic plan and goals. The position will participate in the overall proposal process including win and proposal strategy planning, content development, internal review, production, submittal, and performance analysis. The Proposal Specialist collaborates with business development managers, operations sponsors, technical specialists, and other team members to prepare responsive, compelling proposal responses. Typical proposals range from $20M to over $1B in contract size.

Location

We are open to a variety of locations. Including but not limited to Dallas TX, Denver CO, Omaha NE, Nashville TN, Atlanta GA, etc...Must be willing to travel (25%) and located within a reasonable distance to an airport.

Responsibilities

• Develops templates, style guides, and other coordination documents as necessary for each proposal, including SharePoint proposal collaboration sites.
• Candidates must also be able to help develop, write and incorporate win themes and discriminators into proposal documents and provide quality assurance checks to ensure that all document deliverables are compliant with RFP requirements
• Reviews RFP, RFI, RFQ and bid/qualifications request documents so that client requirements are clearly understood for the team.
• Conduct post-proposal debriefing analysis and manage boilerplate libraries for various lines of business. Work with subject matter experts throughout the company to ensure boilerplate is accurate and up to date, including experience project profiles, resumes and key proposal sections.
• Support marketing projects as needed, such as presentations, marketing collateral development, etc.
• Develops, edits, implements style guides and templates for proposals and other deliverables
• Has solid interviewing skills and works well with technical and non-technical SMEs to gather data and write compliant, compelling proposal content
• Manages proposal processes including the development of a requirements matrix, features/benefits/proofs, section directives, oral technical presentations, graphics, storyboard mock-up, reviews, production, and delivery
• Lead and participate in proposal kick-off meetings, proposal updates and milestone reviews to ensure proposal is progressing aligned with the timeline.
• Develops/coordinates proposal sections that are compliant with client’s objectives and requirements and consistent with proposing entity’s approach and strategy
• Understands and implements the Kiewit Water Proposal Standard Operation Procedures.

Qualifications

• BA/BS in Business, Communication, Journalism, or English (will consider other majors as well)
• At least 2 years of related experience in proposals, preferably in the Energy or Industrial market.
• A focus on teamwork – ability to continually listen, collaborate, and communicate among colleagues, internal customers, and team partners
• Ability to multi-task and work in a fast-paced, deadline driven, dynamic environment.
• Demonstrated exceptional leadership skills.
• Self-directed, organized and self-motivated to accomplish goals.
• Proficiency in the Adobe InDesign preferred. Experience with Cosential, SmartSheet or similar CRM software is a plus.
• Ability to deliver quality work that consistently meets requirements and deadlines
• Meticulous attention to detail and consistency in work product
• Strong interviewing and editing/writing skills: thorough knowledge of grammar, spelling, and composition as well, oral communication, and interpersonal skills
• Solid communication skills both within core group and with internal client
• Proficiency with MS Office Suite (Word, Excel, Power Point), Visio and SharePoint.
• Demonstrated training and experience in formal proposal management processes
• Self-motivated with ability to work well with professionals from various backgrounds
• Excellent technical writing and editing skills; technical writing background a plus.
• Strong analytical and interpersonal capabilities.
• Proven experience in managing the full proposal lifecycle and a track record of results

Other Requirements:

• Regular, reliable attendance
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• May work at various different locations and conditions may vary
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment

Base Compensation: $65,291 - $100,000

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.