Project Specialist Ii Jobs

:

Job Title: Project Specialist II

Job Location: United States (Remote)

Job Overview:

The Project Specialist II will work alongside the Project Manager, or equivalent, to provide expertise and coordination to ensure the delivery of the contracted tasks and responsibilities, as outlined in the project’s scope of work and contract. The Project Specialist II will ensure the Project Management activities are delivered in a timely and consistent manner. The Project Specialist II may support mentoring and training for other Project Specialists.

Job Duties and Responsibilities:

Systems/Reporting

• Owns system access administration (system access, ongoing access surveillance, and access revocation).
• Supports the PM/PD with creation of study projections (site feasibility, selection, activation, patient enrolment, etc.), as required.
• Coordinates and provides support with creating the Executive Monthly Report and obtains and maintains study progress reports and trackers.
• Reviews the analytics and reports from Clarity Insight to identify any trends, missing data, and follow-up actions.
• Creates and deploys study specific training matrix and ensures team compliance with assigned trainings, including proper documentation and escalation of non-compliance.
• Maintains project server and portal where applicable.
• Supports PM and works directly with project team in keeping source systems current.
• Supports the PM/PD with set up and maintenance of the MSP study timeline and reporting timelines to the team.

Meetings

• Support project team and departmental meetings, coordinating the creation of agendas and taking minutes, decision and/or action items, if applicable, for the study sponsor and internal meetings.
• Organizes and is actively involved in the Kickoff Meetings for the internal and sponsor study teams, as applicable.
• Organizes/finalizes meeting materials for presentations (e.g. Investigator meetings, internal and client meetings, departmental meetings, etc.).
• Ensures all outstanding actions as discussed in project meetings, are tracked until completion.

Finance

• Coordinates cross functional financial units and milestones reporting.
• At study closure, supports the PM/PD in doing final reconciliation of sponsor, vendors, and site payments, as applicable.
• Supports site payments and associated tracking, as needed. May work with Grants Administration to process investigator/site payments and draft amended site budget templates.
• Maintains out of scope (OOS) tracker.

Coordination

• Ensure all work is conducted in accordance with SOPs, policies and practices, good clinical practices and applicable regulatory requirements and meets quality and timeline metrics.
• Supports the project team in managing audits and Corrective Action Plan Agreement (CAPA) resolutions, as applicable.
• Develops /distributes time sheet guidelines for Project Teams and supports the project team training in these.
• Supports and coordinates the set up and maintenance of functional plans and project-specific procedures, guidelines, documents, and forms with the project team.
• Follow-up, track and transcribe Lab Normal Ranges as outlined in CMG-436-GL.
• Maintains the list of SOPs implemented on the project, if applicable.
• Acts as first point of contact for other team members on the project as needed
• Performs other duties as required by the department or delegated by the PM/PD.
• Supports PM/PD with general administrative requests (e.g. formatting support, slide compilation, circulate documents for review etc.)
• Sets up and maintains the study working files with the core study specific templates.

End of Study

• At study closure, supports the PM/PD in ensuring CTMS system is closed out according to requirements.
• Performs other duties as assigned by Project Management to support department needs. May be required to mentor and oversee other Project Specialists.
• At study closure, supports Medical Writing and PM with collation of Clinical Study Report appendices, where applicable.

Supervisory Responsibilities:

• No supervisory responsibilities

Job Requirements:

Education

• University graduate preferred, healthcare or life science degree a plus.
• Equivalent combination of education and relevant work experience considered (minimum 3 years work experience in absence of a degree).

Experience

• Prior relevant work experience in clinical systems (e.g., CTMS, eTMF, EDC) required.
• 3 years’ experience in the Clinical Research industry required.

Skills/Competencies

• Comprehensive knowledge of ICH/GCP guidelines.
• Demonstrates honesty, trust, fairness, cooperation, self- control, and flexibility.
• Good computer literacy with working knowledge of PCs, Windows and Microsoft Office applications, with advanced excel skills.
• Demonstrated ability to conduct activities effectively and efficiently.
• Experience of the clinical research process and terminology.
• Demonstrated ability to conduct activities effectively, efficiently and with the minimum of supervision.
• Strong interpersonal skills.
• Able to exercise judgment within defined procedures and practices and to determine appropriate action independently.
• Strong written and verbal communication skills, both in English and local language.
• Team-oriented and a strong team player.
• Highly organized.
• Problem-solving skills.
• Able to work in a dynamic, changing environment.