Project Administrator Jobs

Hybrid Onsite

Work week: Mon to Fri (7:00 am to 4:00 pm or 8:00 am to 5:00 pm)

Overtime: Minimal/ Flexibility to work overtime/weekends, as required.

Summary:

• This person will work closely with Managers and with customers ensuring the is completed on time.
• This position is responsible for set-up, and monitoring the progress of the and.

Job Duties and Responsibilities:

• Effectively meet the needs of internal and external customers.
• Assists Engineering Specialists and Managers with the preparation of submittals and operation/maintenance manuals.
• Coordinate with customers on contract documentation including tax documents, purchase orders, and general information.
• Coordinates with various staff for accurate and timely recording of costs, including time sheets, daily reports, etc.
• Prepare invoices for any additional documentation required for purposes.
• Communicates effectively with other team members concerning problems, obstacles, issues, and information needs.
• Schedule internal team meetings to ensure accurate transfer of information.
• Demonstrated ability to cope with stress and maintain a pleasant and cooperative temperament with internal and external customers.
• Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date.
• Ability to function in a team environment.
• Comprehend Contracts to determine the need for specific documentation.
• Set-up up a business system based on Sales to Operations transition documents.
• Ability to work regularly and dependably.
• Ensures compliance with Delegation of Authority and Sarbanes and Oxley.
• Train other team members for the role of.
• Works with the manager and assists in the forecasting of projects.
• Assists Manager with the cost at completion forecast.
• Demonstrated ability to perform mental tasks such as making decisions, learning, thinking rationally, and exercising good judgment.
• Gathers and records information to assist with process compliance monitoring. Initiate processes and track the progress of business unit claims.
• Work effectively in a diverse team environment.
• Processes invoices and validates them according to project contract documentation.
• Initiates documents for purchase orders, subcontracts, and change orders.

MUST HAVE

• 2 years of related experience in
• Excellent communication skills
• Self-starter, autonomous
• Proficient with Microsoft Office products
• High School Diploma
• Ability to meet short- and long-term deadlines.
• Able to work in a fast pace environment.

NICE TO HAVE

• Experience in general accounting and general knowledge around installation and operations of, and/or preferred.
• Associate Arts degree in or equivalent
• Experience in