Project Administrator Jobs

Who We Are

Kenaidan is an employee-owned general contractor building heavy civil/structural concrete, waterworks, and ICI projects and we're looking to build on our team. We offer exceptional opportunities including career development and training through our Kenaidan Centre for Learning and grow-from-within potential for skilled, motivated construction professionals. We are a proud Equal Opportunity Employer, committed to providing employees with work-life balance with a competitive compensation package including:

• Employee Share Ownership
• Benefit coverage for you and your dependents
• Employer RRSP contributions (no match required)
• Vacation and Sick/FR days
• Top wages

We currently have an opening in Mississauga, ON for a:

Project Administrator

How will you contribute to the team?

To perform this role successfully, the candidate will be responsible for but not limited to the following:

• Provide assistance to the Project Manager and other site staff for specific project-related requirements.
• Prepare the monthly progress billing application, invoices, and any other documentation as required.
• Liaise with the site team for the purchase of materials for site use. Administer the Purchase Order System using the Viewpoint Software.
• Maintain master document control list for the duration of design-build projects.
• Maintain the filing system for project correspondence and ensure filing is current.
• Develop the submission log for the project and administer the shop drawing review and approval process. Keep submittal log record current.
• Prepare and issue Subcontracts based on signed and accepted Letters of Intent.
• Follow-up receipt of the required documents from Subcontractors.
• Assist in the preparation of Subcontractor and Supplier Payments and liaise with the Accounts Payable Department to expedite the payment process.
• Arrange to print, organize and distribute project documents to the project team and preconstruction department at project start-up.
• Prepare a draft of letters of invitation for preconstruction tenders.
• Match packing slips with purchase orders, verify quantities, billing amounts, and cost code allocation.
• Prepare draft and final Operation and Maintenance Manuals for the project.

Education and Experience:

• Strong computer skills i.e. Microsoft Office (Outlook, Excel, and Word).
• Ability to work effectively in a team environment.
• Strong interpersonal and communication skills.
• 3-5 years experience in an administrative role.
• Strong organizational skills.
• Minimum of High School education with administration, business, or accounting-related courses.

Working Conditions:

This position is office based with occasional visits to job sites as needed.

Think you’re the right fit? Apply today! We thank all candidates who apply, however, only those selected for an interview will be contacted. Check-in regularly for new opportunities on our website or stay up to date by following our social media platforms: LinkedIn, Instagram, Twitter

Kenaidan is an inclusive and equal opportunity employer committed to providing diversity and accommodation for applicants upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Kenaidan Contracting Ltd. does not accept resumes from recruitment agencies, employment services or head hunters that are not in a formal contractual arrangement with us. Any resume or other information received from an agency not approved by Kenaidan Contracting Ltd. to provide resumes to this or any other job posting will be considered unsolicited and will not be considered. Kenaidan Contracting Ltd. will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

We thank all candidates who apply, however, only those selected for an interview will be contacted.