Project Administration Assistant Jobs

EPIC Resort Destinations is building the World's first Mattel Adventure Park in Glendale, Arizona and we need you!

We're on the lookout for a Project Administration Assistant who will be the superglue that holds our projects together. If spreadsheets, schedules, and timelines get your heart racing as much as a roller coaster launch does, then you might just be the superhero sidekick our project management team needs!

What you’ll be doing:

Project Coordination:

• Tracking project progress, updating project timelines, and communicating updates to stakeholders
• Assisting project managers in planning, scheduling, and monitoring project activities
• Coordinating with cross-functional teams, including design, construction, marketing, and operations, to ensure project milestones are met

Documentation and Reporting:

• Maintaining accurate project documentation, including contracts, permits, budgets, and project plans
• Organizing and maintaining project files, ensuring easy access to relevant information for the project team

Communication:

• Liaising with vendors, suppliers, and contractors to gather necessary information, quotes, and progress updates
• Assisting in drafting correspondence, memos, and emails related to project updates and requirements.

Meeting and Event Coordination:

• Assisting in organizing project-related events, workshops, and presentations
• Scheduling and coordinating project meetings, including preparing agendas, capturing meeting minutes, and following up on action items

Administrative Support:

• Providing general administrative support to the project management team, including calendar management, travel arrangements, and expense reporting
• Assisting in maintaining project management tools and software, ensuring accurate and up-to-date information

Requirements

Who are we looking for?

• A proficient user of the Microsoft suite and a keen learner of new software
• A confident communicator with a sharp eye for written detail
• A superhero organizer with exceptional collaboration skills and a positive attitude
• Some demonstratable experience in an administrative or coordination role - we’d love to hear about your experience in the entertainment, hospitality, or construction industry
• A master of multitasking, and a pro at turning chaos into order
• You will have a high school diploma or equivalent

Benefits

Why work for us?

• 401k, Medical, Dental and Vision
• Collaborative and dynamic work environment
• Paid time off – with awards for long service
• Did we mention you get to help build a BRAND NEW theme park? Pretty cool, huh!
• Opportunities for professional growth and development
• Competitive compensation package