Program & Events Manager Jobs

Reports to: Director of Programs & Events

Location: Los Angeles (Tues-Thurs in office, Mon and Fri remote)

This is a full-time, managerial-level position in the Programs & Events Department. The Department is centrally managed with staff based out of the Guild’s Los Angeles and New York offices. Fundamentally, this position is the lead Los Angeles-based team member responsible for the oversight and management of 100+ member-only and industry-facing events taking place annually in Los Angeles and virtually. The role interfaces with every department of the Guild on a regular basis (i.e., Membership, Awards, Business Operations, Arbitrations and Legal), and becomes a familiar face and primary point of contact for members at events throughout the year. This is an exempt position.

How to Apply

Please upload a resume and cover letter, and answer the additional questions, on this page. In your cover letter, we invite you to respond to the following prompts:

• How do you see this job fitting into your career goals?
• What's exciting to you about this position?

Responsibilities

There are a number of cyclical annual events that the Programs & Events Manager will be directly responsible for managing from inception through wrap-up and several in which the individual will serve as the primary staff point of contact as the events are produced by outside contractors.

Screenings and Screeners (Awards Season - Roughly September - April)

• Serve as the main point of contact for running reports in PGA’s database for daily mailing list distribution for Mailing Houses and indee.tv during awards season.
• Jointly serve as the Primary Point of Contact (with the Department’s Director) for all studio/streamer publicists for PGA screenings and screening requests.
• Manage the complete end-to-end on all LA-based screenings, including collection of assets for PGA materials, communication with publicists, creation of event registration page, RSVP tracking, supervision of staffing for screenings and archiving events once they’re over.
• Main point for responding to and problem-solving screener issues and questions from members related to their screeners.

Producers Guild Awards (Awards Season - Roughly September - April)

• The Programs & Event Department is responsible for the full end-to-end production of a number of adjacent events in Los Angeles, New York and virtually. These include: Nominee and Producing Team events in Los Angeles and New York; virtual roundtable conversations with the nominees for Non-Fiction Television and Documentary Motion Picture; and a PGA member breakfast and panel in Los Angeles on the morning of the awards ceremony featuring the Nominees for the Zanuck Award.
• Serve as the Primary Point of Contact on the staff for this annual LA-based awards show which is produced by an independent contractor who is supported by a team handling all awards ceremony event production. This position is the glue between the awards show production team, the Guild’s PR firm and those elements related to the awards ceremony which are managed in-house (i.e., advertising, marketing, social, ceremony invitation, member-facing communications).

Produced By Conference (Summer/Fall)

• Directly supervise any staffers or contractors hired to manage registration, credentialing of speakers and their guests.
• Manage asset collection for the website, content for marketing and archiving of the full event.
• Serve as the Primary Point of Contact on the staff for this annual LA-based event. This position is the glue between the outside team contracted to produce the live event, outside programmers (if contracted), speakers and their publicists.
• Ensure that any staff-managed items are identified and appropriately integrated into one overall timeline managed by the outside event producer.

Event Management and Administration (Year-Round)

• Meet periodically with the Department Director and various committee, task force or working group leads.
• Participate in quarterly meetings with PGA member leads from committees, task forces and working groups.
• Full start to end management of virtual webinars, including working with any member leads on these events to ensure copy and assets have been delivered in a timely manner for inclusion in PGA’s promotional outlets (newsletter, social, e-blasts), creation of event registration page, tracking RSVPs, supervision of any staffing needed at the event and archiving event once it’s over.
• Serve as the first reviewer of all incoming event proposals from member committees and groups. Liaise with the Department Director on any outstanding questions.
• Meet weekly with the Department Director and Associate National Executive Director to review the status of all events.

Qualifications / Skills

• Previous experience in entertainment, particularly PR and/or live-event production.
• Excellent time management skills.
• You must be comfortable using the following tools used by the Department: MS Office suite, One Drive, Sharepoint, Zoom Meeting, Zoom Webinar, MassMailer, Airtable, entire Adobe suite (including InDesign, Photoshop and Illustrator), Google suite, Slack, Mailchimp and Survey Monkey. You must be comfortable learning Nimble/Salesforce (our association software database).
• Cloud computing, and cloud storage – and best practices of both.
• Excellent communication skills - verbal and written. You will be required to communicate diplomatically with numerous stakeholders within and external to the organization on a timely basis.
• Wordpress fluency is a plus.
• A meticulous attention to detail, including proofreading and fact-checking.
• Comfortable with public speaking and engaging with filmmakers and other talent.
• Bachelor’s degree or equivalent experience.

You will be successful and thrive in this position if you…

• You understand that due to the nature of the position, you will be expected to work some evenings and weekends, particularly during awards season or for events such as the annual Produced By conference.
• You are interested in growing your understanding of the real challenges facing producers and want to participate in assisting the Guild in ensuring a welcoming and professional environment for its members and industry guests at events.
• Have a strong capacity for multitasking. You will work simultaneously on numerous events with different stakeholders. Some may be in an ideation phase while others are in the midst of execution.
• Love film, television and emerging media and have a genuine appreciation for the individuals who produce this content and the community they seek through being a member of the Producers Guild.
• Have an outgoing personality with exceptional communication skills that translate to engaging members, as this role often serves as the “host” of our events.
• You are self-motivated and can work autonomously but you enjoy working as part of a team to find positive solutions to challenges.
• You have the ability to translate ideas for events into realistic and actionable timelines and budgets while creating a plan for project management and execution.
• Embody a positive attitude in fast-paced environments and under pressure in stressful situations. This position is directly involved in some of the Guild’s most high profile events and with that comes a range of personalities and time sensitive requests.
• You are flexible and responsive to phone calls, emails or text messages from colleagues working across different time zones. This is within reason, unless there is an actual emergency. Your direct supervisor, the Programs & Events Director, is based in New York.

Benefits

• For employees based in California, monthly parking at the PGA office is paid by the Guild.
• The Guild believes in providing its employees with access to discussions about the future direction of the organization and its governance. All employees are invited to attend meetings of the Board of Directors and other key annual events.
• PGA offers employees medical, dental and vision coverage options.
• The Guild has 10 paid holidays per year and 2 paid personal days.

About the Organization

The Producers Guild of America represents over 8,000 producers. It is a non-profit trade organization that represents, protects and promotes the interests of all members of the producing team in film, television and emerging media.

The Producers Guild of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience.

COVID Policy

PGA requires full vaccination against COVID-19 for all employees, subject to limited, legally required exceptions. Proof of vaccination, or documentation supporting an exception to this policy, will be required prior to employment. The position requires working at events.

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