Procurement Specialist I Jobs

Why Catalina? Catalina delivers omni-channel solutions to our customers with a long-standing history of rich data assets, but our greatest asset is our people. Our guiding principles set the stage for winning in the markets we serve, and our potential is powerful. When you join the Catalina team, you will be part of an inclusive environment that embraces flexibility, community involvement, work-life balance as well as opportunities to grow professionally.
Our Team
At Catalina, the innovative spirit that’s been part of our DNA for over 30 years is what we look for in the talented people we hire. This position will be an individual contributor on the Corporate Finance Shared Services team. Our team values ideas and suggestions to streamline and standardize the current processes and procedures and we collaborate cross-functionally to implement these. We develop strong partnerships with the rest of the organization to effectively support its purchasing needs, while following best practices. This role will be part of a fun, dynamic team that is focused on development and continuing education.
The Procurement Specialist, reporting to the Procure to Pay Supervisor, is responsible for overseeing and managing all procurement activities in alignment with Company policies. This includes assisting in sourcing goods and services, guiding transaction processing, and driving standardization and process improvement. The role collaborates closely with Accounts Payable, Global Procurement Contracts, and Third-Party Risk Management to address purchase order matching issues and ensure compliance with supplier contracts and purchase orders.
Responsibilities

• Ensure meticulous review of requisitions, identify potential issues or discrepancies, and communicate upfront about mistakes or areas needing attention to prevent complications.
• Proactively address inquiries from internal customers and suppliers regarding renewals, order status, changes, or cancellations, well in advance of deadlines.
• Research invoices received by Accounts Payable without renewal contract or Purchase Order to ensure accuracy and compliance with company policies. Collaborate with Global Procurement Contracts and Third Party Risk Management teams to ensure company’s interests are protected and propose process improvements to reduce risk.
• Reach out to various suppliers to obtain quotes and proposals for contract renewals. Review and evaluate received proposals and support the business owners’ negotiation efforts with suppliers to get the most favorable terms in compliance with your procurement policy.
• Engage and build relationships with business functions and partners to build, promote and support a standardized, efficient, and effective procurement process and serve as trusted advisor for their procurement needs throughout the procurement process.
• Demonstrate a thorough understanding of procurement procedures, policies, and guidelines.
• In Workday, at month- and quarter end- review open purchase orders and close those fully matched or duplicate, identify any changes in contract scope not captured in the purchase order or other inaccuracies, modify accordingly, and advise Corporate Accounting team for potential accruals.
• Develop, propose, implement, maintain, and update Procurement policies and procedures and user procedures documentation.
• Seek clarification or guidance, when necessary, promptly communicate concerns, and address allocation issues or lack of responses from involved parties.
• Assist Procure to Pay Supervisor with projects and other duties as requested.
• Partner with the Global Procurement Contracts team to review report of upcoming renewals and amendments of supplier contracts. Identify which renewal and amendments require Purchase Order and create the Purchase Order in Workday based on the contractual terms.
• Generate purchase orders from systematically processed requisitions in Workday and in accordance with company procedures and regulations. Collaborate with Financial Planning and Analysis and Global Contracts Procurement teams to ensure approvals and accurate general ledger coding.
• Resolve match exceptions for purchase orders using Workday and collaborating with Accounts Payable.

Qualifications

• Minimum 3 years of purchasing or supply chain experience.
• Demonstrated ability to thrive in a fast-paced environment with multiple priorities.
• Experience in purchase quotes, contracts, renewals, and amendments.
• Experience in procurement policy and procedures documentation and implementation.
• Excellent verbal and written communication skills.
• Demonstrated ability and willingness to innovate and drive continuous improvement.
• Skilled in periodically reviewing open purchase orders and resolving discrepancies.
• Strong cross-functional relationship building for efficient procurement processes.
• Familiarity with Workday preferred.
• Bilingual Spanish proficiency a plus
• High school diploma or equivalent required, college degree in Business preferred.
• Commitment to embodying Catalina values.
• Proficiency in researching and resolving purchase order variances.
• Proficient in utilizing Excel to input data, generate accurate estimates, and demonstrate basic to intermediate proficiency.
• Ability to generate purchase orders using requisitions and ERP systems.

About Catalina
Catalina is a recognized leader in highly targeted, personalized digital media that drives, tracks and measures sales lift for leading CPG retailers and brands. Powered by the most extensive shopper database in the world, Catalina's mobile, online and in-store networks personalize the consumer's path to purchase, delivering $7.9 billion in relevant consumer value each year. Catalina has no higher priority than ensuring the privacy and security of the data entrusted to us and maintaining the consumer trust paramount to the continued success of our business partners and Catalina. Based in St. Petersburg, FL, Catalina has operations in the United States, Europe and Japan. To learn more, please visit www.catalina.com or follow us on Twitter @Catalina.
Diversity, Inclusion + Belongingness
Catalina is committed to investing in, empowering, and retaining a more inclusive community within our company. We are dedicated to hiring and cultivating diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has a seat at the table and a voice to be heard. Our goal is to ensure that all our talented professionals are equipped with support, resources, and the opportunity to excel.
The intent of this job description is to describe the major duties and responsibilities performed by incumbents of this job. Incumbents may be required to perform other job-related tasks other than those specifically included in this description.
All duties and responsibilities are essential job functions and requirements and are subjected to possible modification to reasonably accommodate individuals with disabilities.
This position may be performed as a remote, work from home position.
We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace.