People And Culture Enablement Assistant

Role: People & Culture Enablement Assistant
Scope: Individual Contributor
Years of Experience: 3+
Reports to: People & Culture Chief of Staff
Location: Ventura, CA
COVID-19 Vaccinations: Patagonia requires all employees to demonstrate proof of receiving a COVID-19 vaccination as a condition of their employment.
As the P+C Enablement Assistant, you will report directly to the People & Culture Chief of Staff and provide direct support to the Chief People & Culture Officer. In your role, you will help coordinate, manage, and organize workflow in a manner that is efficient, effective, and oriented toward operational excellence. You will be responsible for performing administrative, operational, and project coordination support of a responsible and confidential nature. As the P+C Enablement Assistant, you bring a high level of organization, proactivity, confidentiality, efficiency, and initiative and have demonstrated experience juggling competing tasks and priorities. You have a no-job-too-small mentality and understand how mastery of the details contributes to the greater enablement of the People & Culture department.
What You’ll Do

• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
• Liaise with other departments and external stakeholders on behalf of the Chief of Staff and Chief People & Culture Officer.
• Support the P+C Chief of Staff in maintaining overall People & Culture operational excellence and departmental enablement.
• Manage and prioritize incoming communication, including emails and calendar invitations.
• Maintain professionalism and strict confidentiality with all materials.
• Scheduling executive's appointments, maintaining and updating daily calendar. Organizing and coordinating meetings, including preparation and distribution of any materials, agendas, and notes, handouts.
• Active listening - the ability to do notetaking during confidential meetings, synthesize outcomes and distribute to teams.
• Support the Chief People & Culture Officer by managing administrative responsibilities with outstanding attention to detail & follow-up, including but not limited to:
• Preparing, and submitting expense reports.
• Support the coordination and management of special projects and events, such as planning for large team meetings and all-staffs.

Who You Are

• Multitasker – able to manage multiple priorities, meet deadlines.
• Action oriented – able to be proactive and move projects forward without the need for continuous direction.
• Organized – keeps documents organized, workflows understandable, and manages time effectively.
• Driven – to take initiative, proactively address problems and suggest solutions.
• Detail Oriented – able to track many details and understand how they fit into the big picture.
• Passionate – cares deeply about saving our home planet.
• Committed – to infusing inclusion and belonging in the way you operate in role.
• Strong Communicator – excellent customer service skills, in person, on the phone, and in writing.
• Collaborative – able to work closely with others to keep work moving forward.

Experience You Bring

• Expert knowledge of Mac and PC, MS Office Suite: Outlook, PowerPoint, Excel, and Word.
• Proven excellence in producing high quality tools, such as presentations, graphics, reports, and communications.
• 3+ years of experience in a comparable role as a program coordinator/assistant, executive assistant, administrative assistant, or operations assistant.
• Must be a talented problem solver, solution oriented and highly resourceful.
• Able to work independently on projects, anticipate/address issues while using good judgment.
• Exceptional verbal, oral, and written communication skills.
• Maintains professional confidentiality of sensitive legal, company, or employee communications and information.
• Willingness and ability to navigate ambiguity, adjust to multiple demands and shifting priorities, and demonstrate flexibility.
• Ability to handle multiple projects simultaneously; reliable and competent at prioritizing and adjusting timetables based on demand and circumstances.
• Proven ability in assembling, compiling, analyzing, and summarizing data and information.
• High level of attention to detail/organization.
• Exceptional scheduling skills with a focus on driving deadlines.

Hiring Range: $70,000 to $80,000
Pay Range: $68,000 to 102,000
At Patagonia, pay ranges are assigned to a job based on the location specific market median of similar jobs according to 3rd party salary benchmark surveys. Individual pay within that range can vary for several reasons including skills/capabilities, experience, and available budget.
Employee Conduct
It is the responsibility of every employee to contribute to a positive, inclusive work environment through cooperative and professional interactions with co-workers, customers and vendors.
COVID-19 VACCINATIONS
Patagonia requires all employees who enter a Patagonia owned or operated facility or who physically interact with others as part of their job duties to demonstrate proof of receiving a COVID-19 vaccination as a condition of their employment.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.