Operations Coordinator Jobs

ProHealth is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

The Operations Coordinator position reports directly to the CEO and as such requires confidentiality, good judgement and professionalism at all times. Strong analytical skills (including high level of proficiency in Excel), exceptional communication skills, both written and verbal, and excellent organizational skills are required to be successful in this position.

• Screen incoming telephone calls to leadership; take and deliver accurate messages; respond to requests by gathering and providing pertinent information and referring non-routine calls to the appropriate staff
• Create and maintain a rolling corporate calendar of meetings, events, deadlines, etc
• Perform recruiting actions such as posting jobs, conducting initial screenings, assisting District Managers to hire the best candidate while maintaining a consistent process.
• Support strategic objectives by reading, researching, collecting, liaison with company stakeholders and analyzing information as needed, providing any supporting information in advance.
• Coordination of employee morale initiatives and events
• Responsible for implementation and ongoing compliance for OSHA, HIPAA, and other Federal and State mandates for the company, including creating policy, procedures, and training required to maintain compliance in these areas
• Managing the document and process library to include reviewing documents annually and maintaining version control
• Create corporate documents, including, but not limited to spreadsheets, PowerPoint presentations, agendas, reports, special projects in support of initiatives of the organization. Must have expert level knowledge of this suite of tools
• Arrange travel and accommodation for executives, including preparation of expense reports in accordance with the company’s travel policies
• Support leadership dashboard to track metrics as well as maintaining the status of company wide projects in support of corporate goals
• Perform human resources administrative actions such as new team member onboarding, offboarding and benefits administration, etc
• Draft and prepare correspondence for internal announcements, minutes of board meetings, including organizations with which the executive is involved
• Must be able to function well in a fast-paced, challenging environment; performing additional duties as assigned by executives and taking initiative to complete things before being told
• Conduct data analysis as required and create and report on status of special projects
• All other duties as assigned
• Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
• Excellent communication (written and verbal), time management skills with proven ability to meet deadlines

Requirements

• Must be US Citizen or otherwise authorized to work in the US
• Education: Bachelor’s degree in business preferred
• Experience: Minimum of 8+ years of related experience required

Work Authorization:

Abilities/Skills/Qualities

• Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally with the written and verbal word
• Flexible hours as dictated by the needs of business for projects and meetings
• Minimum of 8+ years of related experience required
• Bachelor's degree preferred
• Ability to quickly learn new technologies/SAAS

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Use of onsite medical facilities
• Training & Development
• Life Insurance (Basic, Voluntary & AD&D)
• Short Term & Long Term Disability
• Retirement Plan (401k, IRA)

As mandated under Executive order 12989, ProHealth is required to verify employment eligibility of selected candidates through the Department of Labor’s - E-Verify.