Office Support Specialist Ii

The Department of Fire Services provides firefighter training, public education, fire prevention, code enforcement, licensing, fire investigation, hazardous material response, and emergency response. The agency is compromised of the following business areas: the Office of the State Fire Marshal (Legal, Public Information, Fire Investigation Unit, Cigarette Compliance, Information Technology, and Grants), the MA Firefighting Academy, the Hazardous Materials Response Division, the Fire Safety Division, and the Administrative Services Division (Human Resources, Fiscal and Capital Asset Management). The agency's headquarters are in Stow, MA, with regional facilities in Springfield MA and Bridgewater MA.

The Department of Fire Services is currently seeking a detail orientated and energetic individual to fill the vacancy of Office Support Specialist II in the Facilities department in Stow, MA. The selected candidate will support the Facilities team by preparing and analyzing purchasing forms, invoices, and associated reports, as well as assisting with the day-to-day operations of the facilities office and supervising staff.

Duties and responsibilities include:

Preferred Qualifications:

• Ability to follow guidelines and procedures, multitask and prioritize
• Ability to supervise and assign work effectively
• Ability to maintain accurate records and complete work in a timely fashion
• Ability to use proper grammar, punctuation, and spelling
• Ability to make recommendations
• Experience with preparing documents, forms, and reports accurately
• Ability to communicate effectively and exercise discretion in handling confidential information
• Skilled in writing concisely, expressing thoughts clearly and developing ideas in a logical sequence
• Possess exceptional organizational skills
• Knowledge of software applications such as MS Excel, MS Access, MS Powerpoint, One Drive, Sharepoint and MS Outlook
• Knowledge of state accounting and budgetary procedures including terminology
• Ability to work independently and in teams
• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment.

• A cover letter and resume expressing your interest in this position must be submitted as part of the application process. These documents must be specfically attached to the job requisition for which you are applying.

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:

Substitutions:

I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.

II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Educational substitutions will only be permitted for a maximum of two years of the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

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The primary work location for this role will be at the DFS Stow MA campus. Where appropriate, DFS offers a hybrid work model, consisting of in-office and telework to further enhance the work/life balance of its employees. The successful candidate would be required to work primarily on site during initial training and orientation period before telework may be offered and/or for certain positions, telework may not be appropriate.