Office Coordinator/Safety Coordinator

The mission of Equitas Academy Charter Schools is to provide a structured, achievement-based community that prepares students to graduate from four-year colleges and universities. We currently serve over 1,800 students and operate four elementary schools and two middle schools in the Pico-Union neighborhood of Los Angeles, with a growth plan to open two additional schools and serve over 3,000 students by 2022. This role is a hybrid Office Coordinator and Safety Coordinator position; this person will split their responsibilities between the daily operations of the front office, as well as providing oversight during After School hours by overseeing meals, field parent interactions, and assisting with valet (student pick-up) and traffic supervision. This position is under the general supervision of the School Operations Manager.

Responsibilities:

• Intake and direct students coming to office for medical, behavioral, and other reasons
• Help coordinate special events
• Assist School Operations Manager and School Director with special projects
• Collect and enter data into administrative databases
• Maintain open lines of communication with staff, parents, and other stakeholders
• Ensure confidentiality regarding school and student records
• Supervise Valet (student drop off/pick-up)
• Support with behavior referrals, including supervision of students and communication between parents and teachers
• Support recruitment and enrollment efforts for students
• Translate meetings
• Follow policies and procedures for health, safety, and nutrition
• Coordinate school mailings
• Assist School Operations Manager with managing and maintaining inventory of school supplies
• Supervise meal breaks and maintain student behavioral expectations
• General reception including answering phones, opening mail, and greeting visitors
• Maintain student information files and other filing systems
• Other duties as assigned

Knowledge, Skills, and Abilities

• Meticulous attention to detail
• Experience working in a school setting preferred
• Strong technological proficiency in Google Office (Gmail, Docs, Sheets, Slides); comfortable using a Mac and learning new technologies
• Customer service orientation for all our stakeholders
• Excellent verbal and written communication skills in English and Spanish
• Strong commitment to our mission of preparing all of our scholars to attend and graduate from four-year colleges and universities
• Ability to manage several projects and demands simultaneously

Qualifications and Experience

• Typing Speed 40 WPM minimum
• Demonstrated ability to work well in fast-paced environment, with changing responsibilities
• CPR and First Aid certification within 60 days of hire
• Bilingual-Spanish required
• High School Diploma required; some college or certificate courses preferred
• Experience working in a school setting preferred
• Compliance requirements: fingerprinting, TB test

Commitment to Diversity

Equitas Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, gender identity, disability, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.

A Final Note

If you're still wondering if you should apply, we encourage you to take a chance, bring your questions, and learn more about us and the role throughout the interview process. If you're wondering if you've got what it takes to be a successful Instructional Aide, we’ll let you in on a secret: there’s no such thing as a "perfect" candidate. Equitas is a place where we believe in people and their potential and we support individual growth. So, whatever is on your mind, we hope you will give us, and yourself, a chance and submit an application!

** PLEASE NOTE: Equitas Academy requires that all team members be fully vaccinated against COVID-19 for the safety of our students, family, staff, and community. If a medical or religious exemption is needed, please reach out and contact us. **

Salary and benefits:

This is a full-time position. Competitive hourly wage. New hire will be eligible for a pay increase on July 2023. Benefits include medical/dental/vision coverage and paid sick and vacation time off.