Office Assistant Jobs

Job Classification: Non-Exempt, Hourly (at-will)Supervised by: Operations ManagerPrimary Function The primary function of this position is to support school administrators and staff in day-to-day operations. Duties will vary by job assignment but includes front desk coverage, attending to visitors and dealing with inquiries on the phone and face to face, general administrative support, report processes and distribution, document handling, data entry and general office duties. Essential Duties and ResponsibilitiesAbility to work as a team to accomplish school/district mission/goalsAs the first person that guests will see, professional business casual attire in line with organization standards is required as well as maintaining an organized and professional front office spaceAnswer telephone, screen and direct calls, take and relay messagesGreet persons entering organization, ensure visitor tracking and direct to correct destinationStays informed of staff movements in and out of officeGeneral administrative and clerical support for school staffAssist with school-wide mailings and student communications both digital and paper and receiving/sorting mail and deliveriesMaintain professional, clean and organized common areas throughout school buildingAbility to organize supplies and materials for shared areas and maintain organization in those areas as neededAssist with inventory of office suppliesProcess school ID cards and load ID photos to the Student Information SystemAssist with report card distribution, attendance notifications and other announcements/distributionsAssist Registrar with records requests, transcript data entry, immunization record entry, filing and other duties as neededAssist IT Department with laptop distribution and collections as neededMay travel as needed statewide quarterly or as applicable, for school orientation/events to deliver hardware/provide technology support in person Other duties as assignedKnowledge and SkillsExcellent and diplomatic customer service, interpersonal communication skills involving in person, video conference, phone, messaging and email interactionsSkilled in administrative and clerical procedures and processes with strong attention to detailKnowledge of computers and relevant software applicationsAbility to use Microsoft Word and Excel, understanding of basic spreadsheetsExperience and knowledge with mail merges and related technology applications Ability to use Google applications (Gmail, Docs, Sheets, and Drive are essential)Knowledge of customer service principles and practicesOrganizational skills, including ability to prioritize work and handle multiple tasks simultaneouslyAbility to problem solve and be resourceful, with an adaptable approach and positive outlook to changeEffective written and verbal communication skillsAbility to work under pressure and deal with difficult individuals while maintaining composureAbility to work in a culturally diverse environmentEducation & ExperienceHigh School DiplomaAdditional consideration for fluency skillsPrevious work with a School Information System preferredPrevious work as a front desk receptionist/assistant preferred1-3 years experience in a school setting preferredWorking ConditionsThe position is located in the Boise, Idaho office. The Office Assistant will spend long hours sitting and using office equipment and computers in an office environment, which can cause muscle strain.
The position handles multiple tasks and is faced with constant interruptions. The position must be able to lift large boxes or luggage (up to 50 pounds) or heavier with assistance, must also be able to lift and bend repeatedly when stocking laptops and boxes. Travel may be required, must possess valid drivers license and insurance.iSVS is an Equal Opportunity Employer. ADA and other applicable laws require iSVS to provide reasonable accommodations to qualified individuals with disabilities.Prospective and current employees are invited to discuss any accommodation issues with the schools administrative team.