Office Administrator Jobs

SALARY: Commensurate with Experience

DEADLINE: April 20, 2023

SUMMARY:

The Office Administrator will organize and coordinate office administration and

procedures, to ensure organizational effectiveness, efficiency, and safety. The

Office Administrator is responsible for developing office communication

protocols, streamlining administrative procedures, conducting administrative

field assignments, inventory control, payroll, tracking and assisting with

procurement and grant projects. An extensive knowledge of clerical, office and

management procedures is required.

Critical to the success of this role is the ability to maintain sensitive information

confidentiality. The position exercises considerable independence of action in

routine administrative matters, which often involves handling a broad scope of

proprietary and private information. The incumbent must have a thorough

knowledge of government functions, policies, rules, regulations, and objectives.

When working in the field there is exposure to dirty, noisy, and dusty conditions and disagreeable

odors and unpleasant weather.

DUTIES AND RESPONSIBILITIES:

• Provides complex administrative support to the Engineering Divisions

which includes, but is not limited to: preparing correspondence, receiving

visitors, coordinating and managing the Operations and Engineering

member’s individual schedules, conference calls and meetings, recording

and preparing court and work session minutes for publication, document

creation and management, frequent written and verbal communication

with employees and department heads, working with external vendors and

providers, tracking invoices, and file management.

• Assist the Engineering staff with the timely submittal of complete and

accurate Procurement and Grant documentation.

• Assists with the development of standard operating procedures for the

department.

• Conducts assessment of workflow and suggests operational changes for

efficiency.

• Assists with the design and planning of various departmental strategies.

• Reviews budget for operational and CIP projects

• Assures the Operations and Engineering members are fully prepared for all

official and unofficial proceedings with up-to-date information and

background data, complete agendas and documentation, and accurate

schedules.

• Performs special projects and prepares various forms and reports on behalf

of the Division.

• Maintains contact with employee groups, professional organizations, legal

counsel, and government agencies. Collects and disseminates information.

• Reviews and verifies materials for completeness and conformance with

established standards and policies.

• Serves as liaison between applicable support staff, internal departments,

and the public.

• Assists the Engineering staff effectively with project initiatives (i.e., data

collection, tracking, copying, filing, etc.).

• Keeps current with trends and developments related to essential job

competencies.

• Performs all other duties as assigned by supervisor/s.

EDUCATION, LICENSE AND EXPERIENCE:

• Associates degree in Business, Humanities, or some post high school

education, is required.

• Three years of relevant experience including at least one year with a utility,

government agency or public service organization

• Valid Virgin Islands Driver Licensure is required.

Virgin Islands Waste Management Authority is an Equal Opportunity Employer