Office Administrator Jobs

Job Title: Office Administrator

Location: Local to Ashburn, VA

Reports to: Director of Operations

FLSA Status: Hourly; Non-Exempt

Classification: Full-Time

Job Summary: OPSPro specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, and IT. The Operations Administrator position is a full-time, fully remote position. The primary responsibility of this position is to provide payroll, human resources, and recruiting support.

Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Recruiting Administrator

• Update recruiting system with dispositions
• Schedule interviews
• Perform administrative recruiting tasks
• Manage and post job openings
• Perform other duties and special projects as needed.
• Screen resumes to provide viable candidates to hiring managers.

Payroll Administrator

• Coordinate with the HR department to ensure correct employee data.
• Manage Payroll for OPSPro employees.
• Ensure the accuracy of timesheets, computing wages, and ensuring employees
• Perform other duties and special projects as needed.
• Manage year-end W2 audit/corrections and distribution.
• Provide information and answer employee questions about payroll related matters
• Maintain all Payroll Reporting for compliance.

HR Admin/Benefit Administrator

• Update internal databases, employee record and benefit files.
• Maintain and update employee records and benefits files.
• Conduct onboarding, offboarding and status changes.
• Advise and inform employees of the details of the company's benefit programs.
• Coordinate daily benefits processing, including enrollments, terminations, and claims.
• Collaborate with payroll and ensure that employer contributions and payroll deductions are processed accurately and in a timely manner.
• Prepare HR documents, like offers and new hire docs.

Business Development Administrator

• Maintain contract files
• Draft client agreements and modifications and procure e-signatures
• Facilitate data transfer from CRM to internal client resources

Supervision: No direct reports

Requirements

• Excellent verbal and written communication skills
• Must be able to work well with all levels of management.
• Ability to work in fast paced environment and under tight deadlines.
• Must have reliable internet and dedicated workspace.
• Proficient with other Microsoft products (Internet Explorer, Outlook, Word & Teams)
• Prior experience in HR or Payroll
• Ability to deal with sensitive and confidential information.
• Detail oriented without losing sight of project or task due dates.
• Strong organizational, time management and prioritization abilities
• Advanced Excel capabilities

Preferred Qualifications

Experience with:

• Benefit Management
• Recruiting
• Payroll

Benefits

• Medical, Dental & Vision
• HSA
• Education Reimbursement
• PTO
• FSA
• 401k
• Life Insurance

Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, type or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce.
• Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.
• Language Skills - Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
• Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Core Values

• Compassionate
• Actively Seeks Knowledge
• Own Your Stuff
• Treats people with kindness
• Open to the ideas of others and the validity of those ideas
• Recognizing opportunities to expand the scope of services provided.
• Commitment to a constant state of learning
• Recommending (and implementing as appropriate) process improvements
• Mutual accountability equates to achieving the balance you want in life.
• Recognition that there are usually multiple ways to achieve a task.
• Good Egg
• Ensuring deadlines are met.
• Proactively sharing information and lessons learned
• Understanding client expectations; addressing with the client if expectations are unrealistic or meeting or exceeding (no cost impact) realistic client expectations.
• Proactive communication
• Trusted Advisor
• Willingness to step outside your comfort zone
• Owning the outcome of one's assigned tasks and projects, ensuring on time and satisfactory client delivery.
• Willingness to accept responsibility for one's actions.
• Team First
• Finding a way to say "yes" or finding a path to the desired outcome of the client.
• Collaborating with internal (OPS) and external (clients and/or vendors) as needed to achieve goal(s)
• Adaptable to constantly changing technology and client requirements.
• Trustworthiness
• Working with the team to achieve common goals.
• Willingness to pick up tasks that need to be completed even if not assigned to you.
• Integrity
• Ability to adeptly adapt to changes (e.g., new regulations, new client requirements)
• Providing informed advice to clients on a regular basis
• Sharing expertise with teammates
• Providing support to your teammates
• Continually working to build a solid foundation of functional knowledge.

OPSPro is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics. OPSPro participates in the E-Verify Employment Verification Program.