Office Administrator Jobs

Law Office Administrator
Location: Miami, Florida
Type: On-Site/Fulltime
Schedule: 9 am - 5:30 pm
Type of Contract: Permanent
Pay Rate: $60-80k max (based on proven experience)

Join Our Team as an Office Administrator - Driving Efficiency in Our Esteemed Law Firm

Are you a highly skilled and proactive Office Administrator seeking an exciting opportunity in a prestigious law firm? Look no further! We are currently in search of a talented individual like you to become an indispensable part of our firm's success, ensuring smooth operations and enhancing overall efficiency.

About Us:

Our law firm is renowned for providing exceptional legal services to our valued clients. To maintain our standard of excellence, we recognize the critical role an Office Administrator plays in orchestrating day-to-day activities. We are looking for a candidate with proven experience in office management, outstanding organizational abilities, and a keen eye for detail.

Responsibilities and Duties:

As our Office Administrator, your diverse range of responsibilities will include:

• Managing client billing and accounting processes with utmost precision and timeliness.
• Handling client cost advances and processing payments efficiently to ensure seamless financial transactions.
• Maintaining the firm's accounting, including IOTA trust accounts, in compliance with legal regulations.
• Resolving any billing discrepancies promptly, guaranteeing client satisfaction.
• Overseeing human resources management to ensure a thriving and cohesive work environment.
• Managing firm accounts payable and fostering positive relationships with vendors.
• Overseeing the administrative office staff, guiding and motivating them to perform at their best.
• Preparing comprehensive financial reports, projections, and productivity analyses to facilitate decision-making.
• Processing payroll accurately and on time to reward our team for their hard work and dedication.

Requirements and Skills:
To excel in this role, you should possess the following qualifications and skills:

• Excellent accounting and bookkeeping skills, ensuring meticulous financial record-keeping.
• Proficiency in TABS3 and QuickBooks (preferred), demonstrating your familiarity with industry-leading software.
• The ability to multitask effectively in a high-volume environment, demonstrating your time-management prowess.
• Advanced Excel skills to handle and analyze complex financial data.
• Proven experience as an Office Administrator, showcasing your ability to efficiently manage a professional office environment.
• Strong organizational and communication skills, essential for effective collaboration with various stakeholders.
• Daily in-person attendance, as we believe in fostering strong team connections.
• A degree in accounting or finance, underlining your financial expertise.

Benefits:

At our firm, we value and reward our dedicated employees. As a full-time Office Administrator, you will enjoy the following benefits upon completing the probationary period (3 months):

• Paid time off for eleven (11) holidays, sick days, and vacation days, promoting a healthy work-life balance.
• 85% payment of health insurance (including vision and dental supplements), prioritizing your well-being.
• Merit-based and/or year-end bonus, recognizing your exceptional contributions to our firm's success.
• Participation in the firm's profit-sharing plan, ensuring you have a stake in our collective achievements.
• A life insurance policy, providing peace of mind to you and your loved ones.

Ready to Join Our Team?
If you are a proactive and skilled Office Administrator ready to make a significant impact, we invite you to apply! Be a part of our dynamic team, where your expertise and dedication will be highly valued. Send your resume and cover letter and take the next step in your career with us.

At ttg, “We believe in making a difference One Person at a Time” ttg OPT.