Office Administrator (Receptionist) Jobs

Description

Office Administrator (Receptionist)

Perrysburg, OH

Are you searching for a company that not only challenges you but also makes a real difference for millions of people? Sigma employees work closely with our nation’s utilities every day, doing the field, drafting, and design work needed to build, maintain, and improve the country’s telecommunications and power networks. We are looking for confident, hard-working people who like hands-on learning. If you want to work in a supportive team environment based on strong values, visit our webpage to learn more about us.

Let us know if you're interested in joining #teamsigma by applying now!

We work hard to offer our associates comprehensive and affordable benefits to help them stay healthy, happy, and secure including:

• Company-paid & Voluntary life insurance, Voluntary Short-Term Disability, Long-Term Disability, 401(k) Plan with matching contributions up to 5% of salary, Paid Holidays, Paid Vacation, and Personal Time Off
• Consumer-directed health plans, including both low deductible and high-deductible options and a Health Savings Account (HSA). Depending on the plan the company may contribute up to 80% of the plan premium, Dental & Vision Plans
• Education and Professional Licensing Assistance Programs

Core Description: Provide professional and friendly service to support office administrative functions and processes. This position covers a wide area of responsibility and interacts daily with nearly all levels of Associates within the Organization.

The Office Administrator

• Greet visitors and maintains visitor logs.
• Performs various routine and defined clerical tasks and inputs data into tracking database or system.
• Ensures that travel needs are met within the constraints of the company travel budget.
• Responsible for performing company database or system administration tasks.
• Monitors inventory and places orders for office equipment, supplies, field equipment, or provisions, within approved budgets.
• Communicates travel plans and itineraries, and answers questions about travel policies and processes.
• Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
• Processes incoming and outgoing mail and shipments.
• Assists with routine travel arrangements. Research hotel, flight, and car rental availability confirms reservations, and make itinerary changes as necessary.
• Other duties as assigned
• Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, and other events or projects with internal and external stakeholders
• Retrieves documents or responds to requests for information from internal or external customers by phone or e-mail.
• Route phone calls to appropriate parties.

Competencies/Skills: Administrative Support | Data Entry | Inquiry Research/Response | Meeting Scheduling and Logistics | Reception and Gatekeeping | Records Management | Supply Requisitioning | Telephone Skills/Etiquette | General Office Software | Travel & Expense Software | General Office Software

Requirements

• Computer literate – especially Microsoft Word, Excel, Outlook
• Able to pass a background check/drug test/driving record check
• Professional demeanor-positive communication, team skills/cross-functional cooperation
• Dependable transportation and valid driver’s license and insurance
• Available to work in the office daily
• Requires 0-1 year of general work experience in an administrative support role
• Available during the standard business hours of Monday – Friday from 8 AM – 5 PM Eastern
• Education Requirements – High School Diploma or equivalent.
• Authorized to work in the United States

Physical Requirements

• Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time.
• Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.
• Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this description. This advertisement does not constitute an employment agreement between Sigma and the employee and is subject to change by Sigma as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Sigma is an equal opportunity employer and will not discriminate based on an employee’s race, color, gender, sexual preference, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.