Office Administrator C (Contract)

• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Coordinates and processes domestic and international business travel arrangements,
• Monitors designated business traveler''s logistics, generates expense reports and boeingassists in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Performs the following tasks for managers on the executive payroll.
• Tracks and maintains information relative to department and business operations.
• Creates, edits and maintains electronic and written communication.
• Verbally communicates a wide variety of information to multiple audiences.
• Collects and compiles data to provide visibility of status for traveler''s review and/or signature.

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies.
• Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision.

REQUIRED SKILLS/QUALIFICATIONS:

• 4+ years of experience as an Office Administrator/Office Assistant
• 1+ years of experience with Concur or a similar travel and expense management program
• 1+ years of experience coordinating and processing business travel arrangements; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
• Experience supporting calendars, travel and meetings for higher level management

Preferred Skills/Qualifications:

• Experience with Microsoft Office Products like Outlook, PowerPoint, Excel, and Word
• Experience using collaborative tools such as Microsoft Lync and WebEx
• 5+ years of experience as an Office Administrator/Office Assistant

PLEASE NOTE

• Verbally communicates a wide variety of information to multiple audiences
• Works under limited supervision
• Creates, edits and maintains electronic and written communication
• Calendar Management - Prioritizes and schedules executive-level employee time and availability for efficient use of time
• Collects and compiles data to provide visibility of status for traveler's review and/or signature
• Plans and implements logistics for executive level internal and external events
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Tracks and maintains information relative to department and business operations
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Orders and maintains office supplies
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
• Performs the following tasks for up to three managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards