Managerial Assistant Jobs

Essential Functions:

Types or word processes correspondence, and files documents

Enters data into a computer

Maintains files and records

Answers telephone and completes minor administrative projects

Examples of Duties

UNDER GENERAL SUPERVISION

Prepares lists, records information on forms, completes and processes standard forms, documents, and reports and corrects mistakes

Answers phone calls, provides information, takes messages, and routes calls

Composes and mails routine correspondence

Enters, codes, stores, edits and retrieves database records and files

Files documents, and maintains departmental manuals, records and files

Coordinates departmental office functions and clerical activities according to established procedures

Takes notes at meetings, prepares minutes, and represents supervisor at routine meetings

Compiles data; calculates numbers and totals; and prepares complicated reports on department operations or activities assigned by manager

Types routine memorandums, reports letters, forms and other documents

Assists in organizing clerical operations for routine program activities, develops standard forms and form letters, performs simple research, and completes other minor administrative projects

Assesses clerical work flow, methods and procedures and suggests methods to improve efficiency and solve problems

Performs related work

Minimum Requirements

Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime and performing related work

Completion of a one year business college program

Office Administration

Three years of clerical or secretarial experience

An equivalent combination of education and experience may be substituted, but must include at least one year of appropriate experience

Supplemental Information

• EOE