Legal Secretary Jobs

The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota’s largest public law offices and as of 2023, has been recognized as a Star Tribune Top Workplace Minnesota for three years in a row and Top Workplace USA for two years in a row.

Working Title: Legal Secretary
Job Class: Legal Secretary
Agency: Attorney General's Office

• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Date Posted: 08/09/2023
• Days of Work: Monday - Friday
• Hiring Agency/Seniority Unit: Attorney General's Office
• Classified Status: Classified
• Salary Range: $21.55 - $29.08 / hourly; $44,996 - $60,719 / annually
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
• Work Area: Town Square Tower
• FLSA Status: Nonexempt
• Telework Eligible: Yes
• Division/Unit: Attorney Gen. / OMGroup 2
• Closing Date: 08/23/2023
• Travel Required: No
• Who May Apply: Open to all qualified job seekers
• Work Shift/Work Hours: Day Shift

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Office is seeking a Legal Secretary to support the Environmental and Natural Resources Division located at our Town Square Tower office location. Specifically, these positions will support attorneys, paralegals, and investigators as directed by the supervisor.

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

This position may be eligible for a hybrid work environment after successful completion of onboarding and training.

Minimum Qualifications

• Learn how to establish, maintain, and use electronic databases
• Preparing and processing legal papers and correspondence including but are not limited to: legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters, and affidavits of service
• English sufficient to perform the job duties using reading, writing, and speaking skills; communicate effectively with internal and external customers during in-person, e-mail/written, and phone interactions
• Current data entry procedures, including filing and storage
• Word processing sufficient to use software, such as Microsft Word, to type and format letters, memos, reports, and other documents
• Legal terminology sufficient to comprehend and draft a variety of legal documents
• Knowledge of:
  • English sufficient to perform the job duties using reading, writing, and speaking skills; communicate effectively with internal and external customers during in-person, e-mail/written, and phone interactions
  • Legal terminology sufficient to comprehend and draft a variety of legal documents
  • Current data entry procedures, including filing and storage
• Use customer skills on the phone, in person, and online to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically)
• Create, file, retrieve, and destroy electronic and paper records according to retention schedules
• Skill in:
  • Preparing and processing legal papers and correspondence including but are not limited to: legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters, and affidavits of service
  • Word processing sufficient to use software, such as Microsft Word, to type and format letters, memos, reports, and other documents
• Ability to:
  • Learn how to establish, maintain, and use electronic databases
  • Create, file, retrieve, and destroy electronic and paper records according to retention schedules
  • Use customer skills on the phone, in person, and online to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically)

Preferred Qualifications

• Knowledge of eFiling procedures in various courts
• Completion of legal secretary, legal administrative assistant, or related post-secondary training or certification OR two or more years as a legal secretary

Physical Requirements

• Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds

Additional Requirements

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

• Criminal History Check
• Education / License Verification
• Employment Reference / Records Check
• Conflict of Interest Review

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Kong Chia Moua at [email protected] or 651-757-1279.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kong Chia Moua at [email protected].

Why Work for Us

Diverse Workforce

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence, fostering understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• 12 paid holidays each year
• Wellness programs and resources
• Paid vacation and sick leave
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Vision coverage
• Employee Assistance Program (EAP)
• Dependent care spending account
• Tuition reimbursement
• Public pension plan
• Paid parental leave
• Prescription drug coverage
• Tax-deferred compensation
• Low-cost medical and dental coverage
• Federal Public Service Student Loan Forgiveness Program
• Training and professional development

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] and indicate what assistance is needed.