Legal Assistant Jobs

About Greenspoon Marder LLP:

Greenspoon Marder is a national full-service business law firm with over 200 attorneys and offices across the United States. We are ranked among American Lawyer’s Am Law 200, as one of the top law firms in the U.S. since 2015. Our firm was founded with the goal of providing the highest quality legal services at the highest value for our clients. Each of our clients is unique and so are their legal needs. We believe no one size fits all for professional services. Our lawyers offer flexible and creative solutions to meet our clients’ respective needs. Our mission is to understand the challenges our clients face, build collaborative relationships and craft solutions with a focus on strategic goals.

Overview:

We are currently seeking a skilled Legal Assistant to join our growing Trust and Estates practice group. This position will provide administrative support as well as legal support to a Partner and their legal team. Candidate should be organized, detail oriented, and have previous law firm experience. Please see below for additional details regarding this position!

Your Legal Assistant Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage attorney phones including incoming calls, messaging, transfers, and conference calls
• All other administrative tasks as required
• Coordinate meetings including videoconferences, conferences calls, equipment, and presentation materials
• Process expense reports and check requests
• Billing - prepare invoices, create cover letters, and send out invoices
• Draft cover letters
• Manage attorney contacts and calendar
• Enter time for timekeeper and print reports as requested
• Provide administrative support to attorneys and paralegals
• Process client packages
• Run conflicts checks, create client files, and search and print reports
• Proofread all documents and correspondence for accuracy

Preferred Education and Experience:

• Ability to prepare and execute electronic and paper court filings
• A minimum of 3 years’ experience, preferred
• Demonstrated proficiency in WORD, EXCEL, Power Point, and I Manage
• Ability to multi-task in a fast-paced environment with minimal supervision
• Capable of handling confidential client information in a professional and trustworthy manner.
• Exceptional organizational and file management skills a must
• Exceptional oral and written communication skills
• Demonstrated proficiency in document management and time entry systems

We have great benefits, most of which are effective on your first day:

• Heavily subsidized health insurance premiums
• Employee Assistance Program (EAP)
• 0-4 years – 19 days (prorated for first year); >4 to 10 years – 24 days; >10 years – 29 days
• Generous PTO for full-time employees:
• Free vision insurance for employees and inexpensive options for dependents
• Some health plans include Firm paid HSA contributions ranging from $600 and $1,200 annually
• Free dental insurance for employees and inexpensive options for dependents
• Life Insurance, paid by the Firm
• Long-Term Disability Insurance, paid by the Firm
• Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
• 10 paid holidays plus 1 floating holiday (in 2023)
• Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution after 1 year of service.

All inquiries will be kept confidential.

Greenspoon Marder is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Work Location: In person