Jr. Yacht Administrator - Entry Level

ABOUT FRASER

Celebrating 75 years of multi-award-winning excellence in luxury yachting worldwide today, FRASER is the longest serving full-service luxury yacht specialist in the world. Handling a client portfolio of yachts worth over 5.8 billion dollars, the key to the company’s longstanding success has always been the quality of its people. With over 190 specialists operating from 16 offices in 12 countries working with over 13,000 highly active and qualified clients, the company offers experienced client support and guidance in all key sectors including Sales and Purchase, New Build Management, Yacht Management, Charter Management, Luxury Yacht Vacations, Yacht Marketing and quality Crew Placement.

Position Summary

The entry level Junior Yacht Administrator works out of the Fraser Yachts office and Fort Lauderdale area candidates are encouraged to apply. By utilizing data and communication systems to manage a fleet of yachts you would be responsible for communicating and providing administrative support to the captain and owners (or owner representatives).

The Junior Yacht Administrator coordinates the day-to-day management aspects of the yacht. With a strong understanding of financial principles and bookkeeping, the Junior Yacht Administrator both processes and prepares funding requests, financial reports, and engages in communications to and from the vessel to give an accurate picture, both financially and operationally, of the vessel’s status at any time.

The duties include annual budget planning and monthly accounting including, but not limited to: financial reports, budget variances, crew payroll in accordance with government regulations, if applicable. They are responsible for ensuring delivery of crew mail & to provide support during emergency situations to assist the yacht, if needed.

The Junior Yacht Administrator will be required to assist with vessel management when a colleague is on holiday or otherwise directed. The Junior Yacht Administrator may be assigned and be fully responsible for yacht accounts upon management discretion. Travel may be required to the yacht to meet with the captain and crew. As a member of the management team, the Junior Yacht Administrator is expected to work with multiple vessels simultaneously and liaise closely with the Technical Superintendents, Crew Coordinators, Yacht Administrators, and supervisors on all matters.

Key Duties & Responsibilities (not limited to)

• Accounts Payable
• Financial reporting
• Monthly/Quarterly budget
• Communication with captains/owners
• Process monthly crew payroll
• Accounts Receivable
• Reconcile bank statements
• Crew mail and shipping

Job Essential Functions (essential skills, experience and qualifications)

Essential skills

• Attention to detail and follow-up
• Uses a variety of analytical techniques to solve problems
• Computer literacy; proficient with MS Word, Excel and Outlook
• The ability to speak a second language is a plus
• Proficiency with QuickBooks accounting software required
• Ability to prioritize and multi-task
• Ability to communicate professionally and effectively with internal and external clients & colleagues
• General knowledge of accounting principles required

Experience

• Entry level position with QuickBooks experience a must
• Minimum of two years of administrative experience
• In house office position, full time preferably dealing with high profile clients

Qualifications

• Relevant work experience may be substituted for educational experience
• Accounting experience is preferred
• Associates degree in business administration or related field required

WORK ENVIRONMENT AND PHYSICAL ABILITIES

Work Environment

• Work is conducted most often indoors in an air conditioned, illuminated office environment

Physical Abilities:

• Light lifting, pushing, pulling, walking, and climbing stairs
• Sitting for extended periods of time

The Company reserves the right to add any other reasonable duties from time to time for which you are suitably qualified and to amend or change the duties which comprise the needs of the business subject to prior consultation.