Human Resources Assistant Jobs

SALARY: $25.00 - $27.00 PER HOUR

Job Summary

Under the general supervision of the Chief Administrative Officer, performs a variety of Human Resources functions including clerical, technical, and administrative duties. Performs a variety of tasks requiring specialized knowledge related to the area of assignment.

Essential Job Duties

The essential functions and other job duties listed reflect the main types of work performed by the position. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may perform other duties as assigned.

• Providing general administrative support such as preparing correspondence, post office runs, forms, and reports, arranging meetings, tracking deadlines, filing, and taking down minutes as needed.
• Updating Outlook company directory to reflect all staff changes.
• Add IT-issued equipment to HRIS.
• Participate in staff meetings, attend other meetings and training events as assigned.
• Safety and Security – Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• A commitment to Axis’s mission, vision, and core values.
• Post open positions to external websites. Ensure jobs are accurately posted and refreshed.
• Conduct semi-annual, annual, and periodic audits to ensure all state and federal compliance posters are hung at every site.
• Administer and track continuing education benefits for providers, and education reimbursement for employees.
• Maintain a professional working environment free of hostility, harassment, and discrimination.
• Maintaining shared HR drive by updating with most recent documents.
• Assist with phone screens, setting up interviews, and onboarding.
• Responds to inquiries from employees, and process employment information/verification requests consistent with confidentiality requirements.
• Administer the termination process for exiting staff members.
• Submit monthly anniversary, new hire, and promotions reports for Axis Insider
• Fielding issues and inquiries in the unavailability of CAO and other HR staff if appropriate.
• Protects company operations by keeping human resource information confidential. Assist in managing sensitive and confidential matters such as employee relations and organizational changes.
• May be required to perform other related duties, responsibilities and special projects as assigned.
• Generates periodic reports on employee data, and prepares other ad hoc reports.
• Staff member’s badge creation and submission of employee photos to IT.

Required Competencies

• Must be able to use office equipment (i.e. copier, fax etc.).
• Excellent writing, communication, editing, and proofreading skills.
• Demonstrated ability to manage and complete multiple tasks to achieve designated objectives within deadlines.
• A can-do attitude, attention to detail, ability to organize and set priorities and excellent interpersonal skills.
• Must be a dynamic self-starter with demonstrated ability to work independently or in a group setting.
• Ability to maintain a high level of confidentiality, a professional demeanor and must represent the organization in a positive manner at all times.
• Ability to interact effectively and in a supportive manner with persons of all backgrounds.
• Must be able to be at work regularly and on time.
• Must be able to adjust priorities quickly as circumstances dictate.
• Strong project management, analytical, problem-solving, employee relations, and interpersonal skills.
• Ability to understand and apply labor-related California and Federal laws, reporting, and human resources practices and principles.
• Ability to type a minimum of 45 WPM with minimal errors.
• Must have good computer skills using Microsoft Office and the ability to use Axis departmental systems.
• Ability to establish and maintain positive and professional working relationships.
• Proactive, self-motivated, and able to work independently as well as on a team.

Qualifications

• Minimum Education/Experience - High School diploma.
• Preferred, minimum one year of work experience in Human Resources, office management, or equivalent education in HR.

Benefits

• Accrued paid time off with each pay period.
• Colleague Referral Bonus Program
• Partial educational reimbursement.
• Option to participate in a 403(B) retirement plan with employer matching contribution.
• Employee discount programs.
• 12 paid holidays.
• Employer paid health, dental, and vision benefits to the employee.

Connect With Axis

Company Page: https://www.axishealth.org

Facebook: https://www.facebook.com/axiscommunityhealth

LinkedIn: https://www.linkedin.com/company/axis-community-health

Physical Demands And Working Conditions

Work is normally performed in a typical clinic office work environment (and in some cases telecommuting sites). The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of this position if the accommodation request does not cause an undue hardship.

Physical: Occasionally required to carry/lift/push/pull/move up to 20lbs. Frequently required to perform moderately difficult manipulative tasks such as typing, writing, reaching over shoulder, reaching over head, reaching outward, sitting, walking on various surfaces, standing and bending. Occasional travel to other Axis health centers and other occasional travel will be required.

Equipment: Frequently required to use repetitive motion of hands and feet to operate a computer keyboard, telephone, copier and other office equipment for extended periods.

Sensory: Frequently required to read documents, written reports and signage. Must be able to distinguish normal sounds with some background noise, as in answering the phone, interacting with staff etc. Must be able to speak clearly, understand normal communication, and to be understood.

Cognitive: Must be able to analyze information being received, count accurately, concentrate and focus on the given task, summarize the information being received, accurately interpret written data, synthesize information from multiple sources, write summaries as needed, interpret written or verbal instructions, and recognize social or professional behavioral cues.

Environmental Conditions: Frequent exposure to varied office (medical clinic/office) environments. Rare exposure to dust and loud noises.

EQUAL OPPORTUNITY EMPLOYMENT

Axis Community Health is committed to creating a diverse work environment and is proud to be an equal opportunity employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us for assistance. Link to "EEO is Law" poster: https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights.pdf As part of our hiring process Axis conducts background checks.

Disclaimer: This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, Axis Community Health reserves the right to modify or change the requirements of the job based on business necessity.

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