Hr Admin Assistant Jobs

Food Sales East is a 60-year-old company experiencing double-digit growth expanding across the southeast. With 105 people today we have adopted many best practices within our HR department with fully compliant employee files, clear policy manual / handbook and disciplined associate KPI review process. FSE ownership is committed to our people and doing things the right way. We are intentional about having a company Culture for our people to thrive and we live out our Core Values every day making a difference for our people and community. We are now looking for a high-capacity person with HR experience to join our leadership team to take us to the next level. This will be a great career move for the right person to put your fingerprint on our growth strategy and long-term plans for the company.
Job Summary
HR assistants are involved with nearly all programs and services that relate to a company’s human resources division. Their work, which is often decidedly administrative in nature, involves documenting grievances, terminations, absences, performance reports, and compensation and benefits information.
Beyond administrative duties, however, HR assistants are also often involved in recruiting, hiring, and training new employees. Typical tasks, therefore, include posting job openings, gathering information on new applicants, contacting references, and informing employees of their hiring status. These members of the HR team are also often responsible for handling everything from scheduling the office holiday party to handling travel arrangements for company executives.
Daily job duties and responsibilities of today’s HR assistants include:

• Answering employee questions, Processing incoming mail, Creating and distributing documents, Providing customer service to organization employees, Serving as a point of contact with benefit vendors/administrators, Maintaining computer system by updating and entering data, Setting appointments and arranging meetings, Maintaining calendars of HR management team and Compiling reports and spreadsheets and preparing spreadsheets

HR assistants are involved in a number of areas of human resources, including:
Recruitment/New Hire Process

• Participating in recruitment efforts, Posting job ads and organizing resumes and job applications, Scheduling job interviews and assisting in interview process, Collecting employment and tax information, Ensuring background and reference checks are completed, Preparing new employee files, Overseeing the completion of compensation and benefit documentation, Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.), Conducting benefit enrollment process, Administering new employment assessments, Serving as a point person for all new employee questions

Record Maintenance

• Maintaining current HR files and databases, Updating and maintaining employee benefits, employment status, and similar records, Maintaining records related to grievances, performance reviews, and disciplinary actions, Performing file audits to ensure that all required employee documentation is collected and maintained, Performing payroll/benefit-related reconciliations, Performing payroll and benefits audits and recommending any correction action, Completing termination paperwork and assisting with exist interviews

Qualities of Competent HR Assistants
Duties
To effectively perform the duties of a human resources assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner, Must possess strong interpersonal skills, Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings, Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information, Must be able to prioritize and plan work activities as to use time efficiently, Must be organized, accurate, thorough, and able to monitor work for quality, Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Education And Experience

• Prefer a Bachelor’s degree
• Prefer minimum of two years of HR experience

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 20 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.