Group Assistant Jobs

About this Role

To be successful, you will anticipate and remove administrative roadblocks, make timely decisions, and have strong planning and organizational skills. You will build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world. In this role, you will:

• Work as part of a strong admin team to manage the needs of the overall group.
• Employee onboarding/offboarding: Meet new hires and help with day-one set up. Manage the setup and clearing of machines, peripherals, desks (space).
• Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with highly confidential and sensitive information.
• Hardware: own the ordering, maintaining, recycling and standards for the hardware and peripherals for DSR. Maintain the storage rooms and take inventory, as needed. Work with Chief of Staff/Director of Business Management to help manage hardware budget and provide reporting on a regular basis.
• Calendar support and special projects as needed.
• Event coordination and set up for org-wide meeting and events: assist with management and logistics including room reservations, catering, and vendor engagement for org-wide Holiday Party, Summer Picnic, Manager Meetings, Trainings, etc.

Perks and Benefits

• Culture-focused company focused on customer-first and a growth mindset
• Medical, Dental and Vision plans (PPO and HSA plans available); Individual and Family coverage offerings
• 401(k)
• Hands on, friendly and awesome team to be apart of that offer a high level of respect for one another!
• Long and short term disability coverage

The Ideal Candidate

• 2+ years of experience supporting a calendar
• Process-driven, extremely well organized, and detail-oriented
• Must be capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs
• 2+ years of experience working in an administrative, reception, or other support role at Microsoft, or another enterprise organization
• Demonstrated effective communication across various groups and levels both in-person and via email

Preferred Qualifications:

• Demonstrated track record of sound judgment, problem resolution, teamwork, budgeting and analytical skills, decision making skills and the ability to work under pressure
• High integrity with experience handling confidential information
• Ability to guide all levels to follow policies within organization-wide programs
• Ability to improve and establish policies within the DSR organization
• Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure