Festival Panels Producer Jobs

Position Overview

The Festival Panels Producer is charged with producing Institute-wide panels, in-person or online, for the Sundance Film Festival, including managing the planning, implementation, and possible onsite production.

Working closely under the direction of a Programmer, the Festival Panels Producer works closely with other members of the Programming Department to develop panel topics and participant lists.

This temporary position works full time from Wednesday, September 6, 2023 through Friday, February 9, 2024 and will be required to work extended hours, including evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Los Angeles, CA office location in order to work onsite in a hybrid capacity throughout its employment. This position may also travel to Park City, UT office at times throughout the year for onsite work.

Top priorities include but are not limited to…

• Planning event logistics working with multiple internal departments and appropriate content teams to ensure smooth productions.
• Working with Accessibility staff to ensure consistent ASL interpretation and other accessibility needs across all panel discussions.
• Working closely with the Festival Operations team to provide onsite and, if applicable, online management for panels, including handling panelists and entourage, collecting releases, stage management, and online coordination of events.
• Writing and mailing thank-yous to panelists.
• Developing tools and resources to coordinate all panel activities and talent requests across Institute programs (Programming, Artist Program Groups (APGs), Advancement, Collab, etc.)
• Working closely with other members of the Programming Department to develop panel topics and participant lists.
• Working closely with Advancement and other departments to help facilitate panel discussion ideas and partner activation ideas with Programming.
• Completing a comprehensive written wrap report.
• Preparing panelists and moderators prior to events with calls and event run-throughs.
• Working with Programming, Operations, and Venue staff to correspond with panelists and coordinate the setup of tables, chairs, AV, tent cards, green room, tech, and resolve stage management issues.
• Liaising with Marketing and Communications to facilitate panel content dissemination across channels and panelist amplification of events.
• Scheduling ongoing meetings to outline panel details with the Technical Exhibition Department to ensure high-quality, professional presentations.
• Managing scheduling, sending invitations, arranging honoraria/stipends, and providing ongoing and accurate correspondence to all panelists.
• Liaising with Artist Relations to gather materials from panelists, including bios, film clips, entourage lists, and tent cards, and delivering appropriate materials for the Festival Program Guide, publications, and website.

You Have The Following Direct Or Transferable Skill Sets

• Legal authorization to work in the United States.
• Excellent organizational skills, including self-management of work schedule.
• 5 years experience producing events.
• Writing and proofreading skills, a working knowledge of databases, and proficiency in Google Products preferred.
• Ability to lift and carry items up to 50 lbs.
• Working knowledge of video conferencing best practices
• Outstanding written, verbal, and interpersonal communication skills to work effectively with a variety of people.
• Ability to maintain confidential information.
• Leadership skills with a background that includes managing people.

You will be successful in this role if you...

• Uphold inclusive and equitable Institute values in interactions with internal and external constituents.
• Demonstrate the ability to multitask and seamlessly manage priorities with strict time constraints.
• Ensure the successful coordination and operation of Festival panels and conversations, creating a meaningful experience for both invited guests and festival patrons.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Exhibit the ability to maintain productivity while working with minimal supervision.

In addition to a weekly pay of $1,069.62 to $1,337.02*, this position is eligible for benefits & perks, highlights include:

• Employee assistance program
• Location will be taken into consideration when making the final offer.
• Employee Wellness Initiatives
• Paid sick leave and Institute holidays
• Sundance Film Festival passes and benefits (varies each year)