Executive Secretary, Workforce Management & Labor Transformation

Do you enjoy being the "heart" of the team, the one everyone from new hires to senior leadership can rely on to get the job done? If so, then the Executive Secretary position in Workforce Management and Transformation at The Walt Disney Company might be right for you!

Our executive support professionals play an integral role in ensuring our organization runs smoothly and stays tightly integrated with our many key partners. In this role, you would be part of the dynamic, fast-paced team at Walt Disney World that supports the directors of Workforce Management and Labor Transformation.

Every day in this role is different! On any given day you might:

• Manage highly confidential correspondence and sensitive information with utmost discretion
• Proactively resolve unexpected problems and pitch in to help
• Partner and consult with your leader in high level discussions
• Ensure your Executives are prepared for meetings & events
• Contribute to an effective working environment by growing relationships both within our team and across partners - your ability to work well with people on all levels is a very important part of your job
• Anticipate Executive meeting needs through understanding of attendees and agendas
• Work closely with Executives on activities, projects, meetings, event planning, and office logistics
• Partner with Leadership team on event planning, office logistics, and running Cast and culture initiatives
• Coordinate onboarding / offboarding of team members
• Understand the day's events so you can be strategic about how you direct competing priorities
• Manage project tracking and follow-up
• Protect Executives' time through strategic and proactive calendar management and vetting a variety of meeting requests

Basic Requirements:

Here's what you will need to be successful in this role:

• Sharp written and verbal communications skills, including clean grammar
• Proven success partnering and interacting with all levels of Cast Members / employees, including executive leadership
• Flexibility to back up team members when needed
• Ability to take initiative and anticipate needs
• Skills to build bridges, forge alliances, create welcoming environments, and inspire people to want to work with you
• Generally tech savvy and willing to learn new skills
• Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel, Teams/Sharepoint
• Extremely well organized and attentive to detail
• Prior working experience in a support or administrative role
• At least 3 years supporting an executive or equivalent experience
• Highly responsive with a strong sense of urgency

Preferred Requirements

It would be a plus if you also had these skills:

• Workday and SAP experience
• Experience working with Casual Buyer, Concur, Zoom, and Connected Spaces / WebEx

Education is important to us; here's what we're looking for:

• Required: High school degree
• Preferred: Bachelor's degree or equivalent experience