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Executive Secretary - Quality Assurance - Ft/Days (8Hr) - Long Beach
| Company | Long Beach Memorial Medical Center |
| Address | , Long Beach, Ca |
| Employment type | FULL_TIME |
| Salary | $28.89 - $41.90 an hour |
| Expires | 2023-06-09 |
| Posted at | 1 year ago |
Executive Secretary - Quality Assurance - FT/Days (8hr) - Long Beach
- (LON010541)
At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. Memorial Care stands for excellence in Healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation and teamwork.
Position Summary
The Executive Assistant performs advanced, diversified secretarial and administrative duties while using discretionary initiative, professionalism and judgment. The role requires thorough knowledge of hospital policies, organization, personnel and services and performs high level secretarial functions with advance competency on multiple software. This position requires good organizational skills, the ability to handle information in a confidential manner, and a pleasant personality with the (co-workers, physicians, public). This position requires the ability to: perform office work directly related to management policies or general business operations; exercise discretion and independent judgment; provide regular and direct assistance to executives; maintain strict confidentiality and perform work, special assignments and tasks under only very general supervision. Successful candidates demonstrate superior interpersonal and administrative skills commensurate with the position.
Essential Functions and Responsibilities of the Job
- Performs administrative duties including typing correspondence, reports, memoranda from the Department Head. Ensures the efficient management of the department operations and maintains the Department Head's calendar
- Must be organized and have the ability to schedule appointments and coordinate arrangements for meetings including catering, transportation, audio/visual equipment and other arrangements as needed
- Answers and screens telephone calls for all office staff; responds to routine telephone inquiries and ensures the accurate recording of information for the staff to respond to request(s)
- Efficiently and effectively takes minutes for department management meetings and other meetings as assigned. Assists in the preparation, planning and execution of the agenda
- Communicates effectively in written and verbal form using appropriate grammar as well as transcribes from dictation and compose non-routine correspondence on own initiative
- Collect and distribute mail in a timely manner, and in accordance with established department procedures
- Offers to assist others when work is completed without being prompted
- Performs other duties as assigned.
Pay Range: $28.89/hr - $41.90/hr
Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.
Minimum Requirements
Qualifications/Work Experience:
- 3+ years advance secretarial experience supporting more than one manager/director/executive.
- Advanced expertise on various multiple software’s, including Microsoft Office applications.
- Ability to type 55 WPM.
Education/Licensure/Certification:
- 2 years college or demonstrated courses in secretarial/business preferred
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