Executive Secretary Jobs

About Us
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private and public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, Tryfacta Inc. is one of the leading Staffing Services and IT Solutions Providers with a presence in all 50 States. Tryfacta is leveraging its strong industry domain knowledge to serve clients in many different industries. Tryfacta has Ranked number 2 as one of the fastest growing companies by Inc. Magazine (Inc. 5000) in the United States.
Executive Secretary
Template: Tryfacta is seeking a Executive Secretary for our client in Miami, 33136. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Highlights
Position Title: Executive Secretary
Location: Miami, Fl 33136
Duration: 4-6 Months
Work Schedule: Mon-Fri
Responsibilities for this position include, but are not limited to:

• Researches and compiles data from a variety of sources in connection with special reports, budget preparation, and other matters; assembles material for reply to correspondence demanding superiors personal attention.
• Arranges for and attends various conferences and meetings; informs participants and provides background information; serves as recording secretary at conferences, board meetings and staff consultations; takes official minutes and prepares reports of proceedings; follows through on actions required as a result of conferences.
• This is executive secretarial and related clerical work for an Assistant Director or a Deputy Director of a County Departmentor comparable executive official.
• Opens, screens, and distributes mail; marks important parts of instructions, orders, and regulations for executive, and organizes mail according to priorities; maintains control of correspondence flow through office; insures that report deadlines are met and that all information distributed is complete.
• Composes correspondence from verbal instructions of superior, and independently drafts replies to inquiries; reviews correspondence prepared by others for superiors' signature to insure correct grammar, format, and completeness.
• Incumbents utilize a variety of office skills and considerable independent judgment in relieving supervisor of administrative details.
• Receives and screens telephone calls and visitors; responds to requests for information by answering questions where there are established policies or regulations, or precedent actions taken by supervisor.
• Performs related work as required.
• Employees in this class perform a variety of complex secretarial and clerical duties for an Assistant Department Director, Deputy Department Director or comparable executive official.
• Emphasis of the work is on the performance of advanced secretarial duties requiring considerable knowledge of the executives responsibilities and an understanding of the policies, programs, procedures, and regulations in effect in the department.
• Takes and transcribes dictation which may vary by subject matter including legal, technical, financial or other specialized terminology; takes verbatim transcript from telephone calls or in conferences as requested; operates personal computer and other computerized office equipment.
• Plans, assigns, and reviews the work of subordinate clerical employees engaged in typing reports, correspondence and other documents, filing, and performing a variety of other clerical duties; provides training in procedures and methods in the organization of assignment.
• Keeps various activity and production records; types various activity reports, requisitions, work orders, and personnel forms; composes reports on caseloads, workloads or other subjects as delegated; authorizes expenditures from petty cash; requisitions office supplies; performs arithmetic calculations for budget requests and other matters.
• General supervision is received from an Assistant Department Director, Deputy Department Director or comparable executive official who reviews work for satisfactory performance of executive secretarial duties and for attainment of desired goals and objectives.
• Supervision may be exercised over subordinate clerical employees through assignment of tasks and review of completed work for accomplishment of desired objectives.
• Performs executive secretarial duties for an Assistant Department Director, Deputy Department Director or comparable executive official; commits time in making appointments and maintains calendar; maintains itinerary and makes travel and hotel arrangements as required.
• Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy orprecedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes.
• Establishes and maintains office filing systems; reorganizes files as required; establishes subject matter files; purges files of unnecessary items according to established policies and procedures. Makes recommendations regarding hiring, ,discipline and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance.

To be considered for this position, you should have: [Skills, Education, or Experience]

• Makes recommendations regarding hiring, discipline and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance.
• Arranges for and attends various conferences and meetings; informs participantsand provides background information; serves as recording secretary at conferences, board meetings and staff consultations; takes official minutes and prepares reports of proceedings; follows through on actions required as a result of conferences.
• Emphasis of the work is on the performance of advanced secretarial duties requiring considerable knowledge of the executives responsibilities and an understanding of the policies, programs, procedures, and regulations in effect in the department.
• Candidates must be proficient in the use of Microsoft Outlook, Word, Excel, etc.
• Establishes and maintains office filing systems; reorganizes files as required; establishes subject matter files; purges files of unnecessary items according to established policies and procedures.
• Three years of advanced secretarial experience are required
• Takes and transcribes dictation which may vary by subject matter including legal, technical, financial or other specialized terminology; takes verbatim transcript from telephone calls or in conferences as requested; operates personal computer and other computerized office equipment.
• Keeps various activity and production records; types various activity reports, requisitions, work orders, and personnel forms; composes reports on caseloads, workloads or other subjects as delegated; authorizes expenditures from petty cash; requisitions office supplies; performs arithmetic calculations for budget requests and other matters.
• Incumbents utilize a variety of office skills and considerable independent judgment in relieving supervisor of administrative details.
• General supervision is received from an Assistant Department Director, Deputy Department Director or comparable executive official who reviews work for satisfactory performance of executive secretarial duties and for attainment of desired goals and objectives.
• High school diploma or GED.
• Researches and compiles data from a variety of sources in connection with special reports, budget preparation, and other matters; assembles material for reply to correspondence demanding superiors personal attention.
• Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes.
• This is executive secretarial and related clerical work for an Assistant Director or a Deputy Director of a County Department or comparable executive official.
• Receives and screens telephone calls and visitors; responds to requests for information by answering questions where there are established policies or regulations, or precedent actions taken by supervisor. Plans, assigns, and reviews the work of subordinate clerical employees engaged in typing reports, correspondence and other documents, filing, and performing a variety of other clerical duties; provides training in procedures and methods in the organization of assignment.
• Performs related work as required.
• Employees in this class perform a variety of complex secretarial and clerical duties for an Assistant Department Director, Deputy Department Director or comparable executive official.
• Opens, screens, and distributes mail; marks important parts of instructions, orders, and regulations for executive, and organizes mail according to priorities; maintains control of correspondence flow through office; insures that report deadlines are met and that all information distributed is complete.
• Composes correspondence from verbal instructions of superior, and independently drafts replies to inquiries; reviews correspondence prepared by others for superiors' signature to insure correct grammar, format, and completeness.
• Performs executive secretarial duties for an Assistant Department Director, Deputy Department Director or comparable executive official; commits time in making appointments and maintains calendar; maintains itinerary and makes travel and hotel arrangements as required.
• Supervision may be exercised over subordinate clerical employees through assignment of tasks and review of completed work for accomplishment of desired objectives.

TAG=IND-GEN
Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate on the basis of Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age