Executive Assistant (Executive Secretary)

Build your future with Volt
Volt is immediately hiring for an Executive Secretary/Executive Assistant in Lake Buena Vista, FL.
As an Executive Secretary/Executive Assistant you will:
* Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
* Review your leader’s schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus
* Understand the day’s priorities so you can be smart about how you direct phone calls
* Schedule conference rooms, meetings and video chats
* Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
* Draft letters and emails on behalf of your leaders
* Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts
* Prepare regular reports and summaries -- you’ll have tasks that you “own” completely
* Help create decks for presentation to executive management; (PowerPoint or Keynote)
* Collaborate on projects by conducting research, writing and fact-checking
* Assist with on-boarding new employees - you’ll be the “friendly face” that newbies count on to answer all their questions, including many who are quite senior in the organization
* Plan high-profile, complex events like product launches and offsites as well as smaller-scale gatherings such as service recognition parties
This is a Full-time contract opportunity.
The ideal candidate will have:
* Proficient with a MAC or PC
Minimum 4 years administrative experience in a corporate environment
* Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
* Ability to multi-task and prioritize deadlines/deliverables
* Strong proficiency with all types of computers, phones and office equipment
* Mastery of Microsoft Office programs, good skills in SAP, SharePoint and Concur
* A calm head and steady hand to deal with the unexpected
* Confidence to learn new programs when necessary
* Handle confidential, sensitive information
* Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships
* Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed
* Very strong organizational skills and attention to detail
* A “can-do” attitude, nothing is too large or too small
Pay Rate: $21.00-25.00/HR
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at . Please indicate the specifics of the assistance needed.
Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
Desired Skills and Experience
Build your future with Volt
Volt is immediately hiring for an Executive Secretary/Executive Assistant in Lake Buena Vista, FL.
As an Executive Secretary/Executive Assistant you will:
* Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
* Review your leader's schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus
* Understand the day's priorities so you can be smart about how you direct phone calls
* Schedule conference rooms, meetings and video chats
* Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
* Draft letters and emails on behalf of your leaders
* Act as "casual buyer" of all office supplies for the department, and manage purchase orders and vendor contracts
* Prepare regular reports and summaries -- you'll have tasks that you "own" completely
* Help create decks for presentation to executive management; (PowerPoint or Keynote)
* Collaborate on projects by conducting research, writing and fact-checking
* Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including many who are quite senior in the organization
* Plan high-profile, complex events like product launches and offsites as well as smaller-scale gatherings such as service recognition parties
This is a Full-time contract opportunity.
The ideal candidate will have:
* Proficient with a MAC or PC
Minimum 4 years administrative experience in a corporate environment
* Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
* Ability to multi-task and prioritize deadlines/deliverables
* Strong proficiency with all types of computers, phones and office equipment
* Mastery of Microsoft Office programs, good skills in SAP, SharePoint and Concur
* A calm head and steady hand to deal with the unexpected
* Confidence to learn new programs when necessary
* Handle confidential, sensitive information
* Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships
* Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed
* Very strong organizational skills and attention to detail
* A "can-do" attitude, nothing is too large or too small
Pay Rate: $21.00-25.00/HR
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected]. Please indicate the specifics of the assistance needed.
Volt does not discriminate against