Executive Assistant To The Ceo

Position Description: About the Position
We are seeking a smart, tenacious, and incredibly hard-working Executive Assistant who can match the high energy and availability of our founder and CEO. You will have the unique opportunity to provide critical support to the CEO on our most important strategic growth initiatives, making a tangible impact on the direction and future of our organization. The successful candidate will have a proven track record of supporting CEOs in entrepreneurial and/or mid-sized companies, bringing their best practices and proven playbooks to the role and being open to adjustments. The CEO is leading a group of three growth companies ranging from HR, Insurance, & Investments, and is based out of the North Palm Beach, FL office, which is a friendly weather location. There is also a significant office location in central New Jersey (New York Metro area). The role can be either in-office, hybrid or remote, depending on the candidate.
What Youll Do
Act as the primary point of contact between the CEO and internal and external stakeholders, maintaining a high level of professionalism and discretion in all interactions
Manage the CEO's calendars and coordinate appointments and meetings, ensuring all necessary materials and resources are prepared in advance
Manage the CEO's travel arrangements, including scheduling flights, hotels, and ground transportation
Conduct research and compile reports as needed to support the CEO's decision-making process
Act as a liaison between the CEO and other members of the executive team, ensuring clear communication and coordination between departments
Assist the CEO in preparing for board, manager and town hall meetings and other key events, including coordinating with internal and external stakeholders and preparing presentation materials
Handle confidential information and maintain the highest level of discretion and professionalism in all interactions
Continuously seek ways to streamline processes and improve efficiency in the CEO's office
Assist with personal tasks, such as scheduling appointments and managing the CEO's personal calendar
Run errands and perform other tasks as needed to support the CEO's personal life
What Were Looking For
5+ years of experience supporting C-level executives, preferably in an entrepreneurial and/or mid-sized company
Strong understanding of best practices and proven playbooks for supporting CEOs and willingness to bring those to the role while being open and flexible to modifications
Exceptional organizational and time-management skills, with the ability to prioritize competing demands and handle multiple projects simultaneously
Strong attention to detail and ability to work with a high degree of accuracy
Excellent verbal and written communication skills, with the ability to effectively communicate with individuals at all levels of the organization
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism
Willingness to travel as needed to company offices or events
Passion for providing critical support to the CEO on our most important strategic growth initiatives
Ability to thrive on major challenges, be growth-minded and enjoy working on high-stakes projects.
What You'll Receive
At NIP Group, we recognize there are many factors that contribute to your overall satisfaction both at work, and in your personal life. For that reason, we provide a perfect mix of compensation, benefits, company culture, and resources to ensure your everyday happiness. Below are some benefits that youll receive.
Competitive compensation to reward you for your hard work every day.
Progressive Paid-Time Off program for you to enjoy time out of the office, including time off for volunteering and life events.
Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle.
Pretax Health and Dependent Care Spending Accounts to ease taxes on spending.
Discounts in retail and entertainment.