Assistant To The Dean For Cep

Job Title: Assistant to the Dean for CEP
Department: Education
Reports To: Dean of Education and Psychology
FLSA: Non-Exempt

SUMMARY:
The ECU College of Education and Psychology Assistant to the Dean serves in the capacity as the assistant to the dean in many different capacities. The assistant will coordinate and provide recommendations for certifications to the Oklahoma State Department of Education; coordinate the dean's calendar, budget, and travel; coordinate field experiences/student teaching for ECU students; and coordinate EPP activities. The assistant to the dean is responsible for correspondence, records, data entry, and collaboration with various stakeholders.

ESSENTIAL DUTIES:

• Assist in reports for CEP
• Instruct EPP students that are near graduation in how to create a profile in the state database to allow them to begin the certification process
• Coordinate field placements for students in block l, l, and Ill in local schools
• Hire and supervise student workers in the CEP
• Assist in training faculty in the CPAST (Candidate Preservice Assessment of Student Teaching) process for observing and evaluating student teachers
• Instruct EPP students on how to complete the required background checks to be able to teach in public schools
• Schedule and organize interviews for students applying to the EPP
• Assist current and former ECU students with the state teacher certification process; from beginning to end
• Coordinate class schedules into Colleague
• Complete and coordinate travel for staff and faculty
• Review transcripts for students requesting recommendation letters
• Compose recommendation letters to be sent to the Department of Education for alternatively certified teachers that have completed necessary coursework at ECU
• Office Hours 12 month contract
• Collect and synthesize all data required by students to enter the EPP
• Collect and synthesize all data received from public schools used to evaluate EPP students
• Reserve rooms for use outside of normal classroom usage
• Regularly communicate with administrators in public schools regarding ECU students placed on their campuses
• Work closely with local schools to provide service learning
• Maintain all signage for the CEP, digital signage and all hanging signage, as well as parking lot signs
• Answer phones/emails and direct students, community members, faculty members and stakeholders to the appropriate person to assist them.
• Coordinate and organize events for the CEP; events such as the Marvin Stokes Lectureship, Professional Education Conference, as well as many other smaller events on a regular basis
• Perform any duties required by the dean and/or any other faculty in the college
• Provide training for cooperating teachers as the mentor ECU student teachers
• Assist in reviewing candidates for certification that claim ECU at their certification testing site
• Create and maintain all records for students admitted to ECU's EPP (Education Preparation Program)
• Make recommendations to the dean about coursework that could be accepted to meet state requirements
• Regularly review department of Education handbook for a deep understanding of CEP policies and procedures to effectively facilitate any/all issues that may arise in the CEP
• Coordinate student teaching placements
• Work closely with the data coordinator in the College of Education to ensure proper data and records are being collected and available for proper dissemination
• Coordinate facility use of Lanoy Education Building for external and internal departments as well as maintenance request
• Other duties may be assigned
• Create and keep an updated contact list for public schools in the state of Oklahoma
• Coordinate purchases and keep records of purchases for the CEP (College of Education and Psychology)

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duly satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor's degree (B.A. or B.S.) from four-year college or university required; degree in Education or Psychology preferred.

OTHER SKILLS AND ABILITIES:

Computer knowledge (Google documents and Microsoft products preferred), typing, effective communication skills (written, verbal, and digital), organizational skills, secure computational skills, ability to work under pressure and multi-task. Must possess a consistent positive attitude.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is regularly required to walk as well as lift less than 50 pounds.
Specific vision abilities required by this job include close vision, color vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

TO APPLY: Applications should consist of (1) a detailed cover letter addressing the expectations of the position; (2) a current resume/curriculum vitae; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; and (4) a completed *Disclosure Statement. (Official transcripts are required upon hiring.)

Applications should be sent electronically to Employment Services at [email protected]. Application review will begin immediately and continue until the position is filled. For more information about ECU

***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. ***

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260.