Executive Assistant To Evp, Chief Business Officer

Ionis Pharmaceuticals, Inc., is headquartered in Carlsbad, California, with offices in Boston, Massachusetts, and Dublin, Ireland. For more than 30 years, Ionis has been the leader in RNA-targeted therapy, pioneering new markets and changing standards of care with our novel antisense technology. Ionis currently has three marketed medicines and a premier late-stage pipeline highlighted by industry-leading cardiovascular and neurological franchises. Our scientific innovation began and continues with the knowledge that sick people depend on us, which fuels our vision to become the undisputed leader in genetic medicine, utilizing a multi-platform approach to discover, develop and deliver life-transforming therapies.
As the first company to fully harness the power of RNA technology for human therapeutics, Ionis’ platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. We are building upon our innovative research and drug development excellence to provide greater value to patients, and we are well positioned financially to deliver on our strategic goals.
Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together a diverse group of individuals with different skill sets and perspectives into this creative environment to be part of a productive and inclusive team. While acknowledging people are actively engaged in hybrid/remote work, we continue to invest time, money, and energy into making our workplace locations a place where our culture and employees can thrive. We believe engaging on a day-to-day basis, in person, builds solid and lasting relationships, and contributes positively to our culture and innovation. From the heart of our stunning Carlsbad campus, we aim to provide a central connection point for all our employees. These facilities give us the opportunity to connect cross-functionally, collaborate and to build on the success of our business as we continue to grow. Join us and experience our unique culture while you develop and expand your career.
EXECUTIVE ASSISTANT TO EVP, CHIEF BUSINESS OFFICER
Position
The Executive Assistant will report to EVP and be a key member of the Ionis executive team ensuring demanding schedules, conflicting priorities, and communications are managed effectively. The Executive Assistant will also support key functions within the management team including, Business Development and Alliance Management. The role will also organize and streamline operations to ensure optimal effectiveness, working closely with an experienced and tight-knit team.
Responsibilities

• Assist EVP with daily schedule and duties, including managing business calendar, commitments, and travel arrangements (planning itineraries, developing agendas, meeting materials, and reporting expenses, etc.)
• Prepare and submit legal document requests and purchase requisitions
• Provide backup to other EAs as needed and backup coverage of reception as needed
• Maintain office/department efficiency. Organize catering, office supplies, business cards, and a range of items relating to office management duties including escalation of departmental IT issues
• Assist with finance support including MSAs, SOWs, invoicing, and budgeting
• Anticipate the executive’s needs and proactively bring together appropriate people and resources to support the executive in addressing issues
• Receive and interact with visitors
• Coordinate high volume/high priority scheduling with external partners and Senior Leadership
• Support recruiting efforts by coordinating interview schedules with potential candidates, distributing resumes and schedules to the interviewers; as necessary, coordinate travel arrangements for candidates
• Assist in creating publications, presentations, and materials as directed
• Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal
• Other duties and support as required
• Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering, accommodation, and material preparation
• Manage projects and conduct research to support projects and/or provide background for executive decision-making
• Coordinate across the Executive Assistant team regularly to schedule high-priority meetings
• Maintain positive relationships with external administrative partners

Qualifications

• Effectively manages up, as well as laterally and lower in the organization
• Technically savvy and familiarity with marketing and social media is a plus
• Displays a high degree of maturity, honesty, trust, and integrity
• Excellent organizational skills, strong verbal and written communication skills, attention to detail, and follow-through to ensure outstanding execution
• Successful candidate will have 10+ years of experience supporting senior executives in an interrogative environment
• Well-versed in modern virtual meeting platforms/technology with extensive experience in setting up and executing on-demand teleconference and web-conference meetings
• Share information openly with co-workers and cross-functional teams (transparent)
• Strong verbal and written communication skills
• Team player who fosters collaboration and thrives in a fast-paced environment
• Strong relationship-building and interpersonal skills exhibiting patience, respect, and grace under pressure
• A tenacious yet flexible problem-solver with the ability to manage complex tasks and prioritize competing demands to meet deadlines
• Confident and competent in operating in both the virtual and office environment
• Biotech experience preferred, yet not required
• Resilient, open, and adaptable to change; embraces feedback
• Consistently delivers a high quantity of high-quality work
• Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Able to manage activities and schedules of multiple executives with little or no supervision and maintain strict confidentiality

Please visit our website, http://www.ionispharma.com for more information about Ionis and to apply for this position; reference requisition # IONIS002912
Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits
Full Benefits Link: https://www.ionispharma.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded
The pay scale for this position is $26.92/hour to $42.32/hour
NO PHONE CALLS PLEASE. PRINCIPALS ONLY.
Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.