Executive Assistant - Remote | Wfh

At our organization, we are dedicated to protecting what our customers value most, from the everyday to the extraordinary. Our commitment extends to building customer value worldwide, preserving the physical, transforming the digital, and respecting the environmental. As industry pioneers in global records and information management, we have cultivated strong customer relationships, including 95% of the Fortune 1000 companies among our 225,000 loyal customers. Here, you will bring your expertise and creativity to a workplace that thrives on continuous improvement. You'll become part of a global workforce that embraces diversity, and we'll encourage you to Climb Higher for the benefit of our customers and each other. But enough about us – we can't wait to hear about YOU.
Position Overview
As the Executive Assistant, you will play a pivotal role by directly supporting an EVP (Executive Vice President) and key members of their Leadership Team (LT). Your contributions will be integral to the Leadership Team's efforts to advance organizational and departmental goals.
Key Responsibilities
Efficiently manage various administrative tasks, ensuring effectiveness and precision.
Maintain an active calendar of appointments and meetings for the EVP.
Anticipate the needs of the EVP and act accordingly.
Represent the EVP as an ambassador to external constituents when directed.
Collaborate closely with the EVP to keep them well-informed of upcoming commitments and responsibilities.
Prioritize, research, and address incoming issues and concerns, especially those of a sensitive or confidential nature.
Manage conflicting needs, handle matters proactively, and ensure successful project completion under deadline pressures.
Assist in preparing meeting agendas, conducting research, developing content, and creating presentations when the EVP facilitates meetings.
Oversee travel arrangements for the EVP, including pre-planning and coordination of trips.
Lead preparations for internal department meetings, including agenda development, tracking open action items, and producing accurate meeting minutes.
Assist with office management activities as necessary, such as ordering supplies and coordinating room setups.
Maintain distribution lists and manage communications dissemination to the global team.
Process and manage expenses for the EVP and key LT members.
Key Skills, Requirements, And Competencies
Bachelor’s degree or equivalent experience.
Minimum of 10 years providing executive-level administrative support at the C-suite, with a proven track record.
Professional demeanor with sound judgment and discretion in handling highly confidential information.
Strong ability to anticipate the EVP's needs and proactively address issues.
Effective collaboration skills in a rapidly growing global environment.
Proficiency with the Google platform (docs, sheets, slides, calendar, inbox, etc.).
Extensive experience in preparing presentations.
Excellent written and oral communication skills.
Ability to manage multiple priorities efficiently and effectively.
Diplomatic in communications and adept at problem-solving.
Strong interpersonal skills and good judgment.
Energetic with a proactive attitude.
Experience working in a global organization.
Ability to work as part of a team and support multiple LT staff members as necessary.
Commitment to Diversity, Equity, and Inclusion.
Availability for after-hours and flexible support.
Comfortable working in a remote/virtual environment.
Limited travel as needed.
Reasonably Expected Salary Range: $77,200.00 - $102,900.00
Salary: $ 77,000.00 103,000.00 Per Year