Executive Assistant (Part Time)

EXECUTIVE ASSISTANT (Part time)

What Are We Looking For

Multiplymii is in search of an Executive Assistant who will be working with our client based in Australia. Our client is a full-service project marketing team focused on delivering standout results across residential development sales, digital media, and marketing, powered through the best technology available.

Beyond your experience, we are also looking for someone who is professional and possesses impeccable English language communication skills in both written and verbal.

This role is 100% work from home.

In This Role, You Will

• General executive assistant support
• Making sound administrative decisions and taking responsibility for the outcomes, impacts, and quality of service in the functional area.
• Participating in meetings and workshops, recording minutes, and ensuring follow-up on action items, while also assigning tasks to internal team members using project management tools
• Providing additional personal and administrative support as needed
• Managing email and calendar activities, scheduling meetings, and coordinating travel and logistics
• Handling all written communication intended for the Director

• Specific business and project support
• Collecting and organizing quotes and scopes of work from various vendors and suppliers
• Creating materials for executive meetings and presentations
• Conducting research and compiling information from various sources, including formatting reports, graphs, tables, and records, using tools such as Excel, Word, PowerPoint, and other company process documentation software.
• Collaborating in creating presentations for internal team meetings
• Assisting the Director in preparing business proposals, reports, and presentations
• Generating weekly, monthly, and year-end reports by compiling data from different sources
• Drafting end-of-week updates, including newsletters and blogs for internal and external stakeholders

About You

Core qualifications:

• Advanced computer skills, including proficiency with Microsoft PowerPoint, Word, and Excel, as well as online collaboration tools
• Prior experience working in project teams, either as a manager or a team member
• Self-motivated and enthusiastic about learning new skills
• Ability and willingness to work remotely
• University degree preferred but not essential
• A minimum of 3 years' experience as a project manager, project assistant, or executive assistant
• Comfort with numbers and quantitative analysis a bonus
• Strong written and verbal communication skills

Why MultiplyMii

MultiplyMii, a premium recruitment & HR services company, is growing FAST and we are currently hiring an exceptional Executive Assistant who desires to be part of an exciting organization that rewards and values its team members.

One clear benefit for you beyond the long list at the bottom is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client on-boarding, supporting your unique needs, handling any challenges that might come up in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.

• Paid Service Incentive Leave (SIL) upon probationary
• 13th-month pay
• Annual performance appraisal subject for review
• Regularization bonus
• SSS
• Pag-ibig
• Healthcare (HMO)
• Regular holiday premium upon probationary
• Philhealth
• Birthday bonus upon probationary
• Access to our free Learning and Development programs
• 100% Remote work

Shift and Schedule: AU Time