Executive Assistant Jobs

A leading manufacturing industry has an immediate opening for an Executive Assistant at their Parsippany, NJ location. This position supports the executive and C-suite level. Ideal candidate should have a solid work history and availability to work with minimal supervision.

Main Duties:

• Draft and perform research on assigned projects.
• Develop and maintain product catalog.
• Coordinate special events and commercial meetings.
• Execute expense reports for Senior Leadership Team members for sign-off by their superiors.
• Process and track purchase orders and invoices in the company system on behalf of sales and marketing.
• Ensure communication of information in the most appropriate manner, with consideration of timelines for delivery (courier, mail).
• Coordinate executive's calendar and activities.
• Organize meeting rooms and requirements (catering, projectors, teleconferencing, etc.) for internal and external meetings.
• Lead different projects and support presentations on Excel and PowerPoint
• Maintain and coordinate general office services in a professional and courteous manner.

Qualifications:

• 5+ years of experience in a support role for an executive team.
• Hands-on experience in Excel, PowerPoint, Word, Outlook, Concur, etc.
• Strong communication and project management skills.

Apply now! Qualified candidates will be reached within 24-48 hours.