Executive Assistant Jobs

SunOpta Overview:

SunOpta Inc. is a leader in the plant-based foods and beverages, fruit-based foods and beverages, and organic ingredient sourcing industries.SunOpta is focused on sustainability and specializes in the sourcing, processing, and packaging of organic, conventional, non-GMO food products.

SunOpta is looking for talented individuals that demonstrate our most valued behaviors: Passion, Dedication, Speed, Entrepreneurship, Customer-Centricity, and Problem-Solver, to help create a brighter, healthier, and sustainable future of food!

Job Summary:

This position is responsible for providing a high level of support to the Cheif Executive Officer, in addition to the Executive Team and the Board of Directors. The position requires an experienced, organized and detail-oriented, proactive, self-starter who enjoys supporting organizational leadership in a variety of ways. This polished professional will be a seeker of excellence thriving in a fast-paced environment while being resourceful and meeting tight deadlines.

Essential Functions of the Job:

• Liaison to the board of directors; responsible to assist with travel arrangements, expense submissions and communications with directors.
• Coordination and maintenance of corporate organizational documents, files and other information systems.
• Conserves executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; handles expense reporting.
• Support for meetings which includes responsibility for planning, agendas, minutes, materials and logistics.
• All other duties, as assigned.
• Effective written and verbal communication to the senior leadership team, directors, investors, and others, including the creation of correspondence, presentations and reports needed for meetings.
• Office management duties which include space planning, vendor contact, invoice approval/coding.
• Special projects including research, data collection, drafting and information analysis on a variety of issues for organizational leadership.
• Assist and/or lead coordination of internal and external events and conferences.
• Maintains executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel; assists with time management and access to the executives.
• Back up for our receptionist on days needed.
• Demonstrate a high level of integrity with sensitive and confidential information.

Supervisory Responsibilities:

• 1-2 direct reports.

Minimum Qualifications:

• Experience in assisting with the filing of the company’s annual report, annual proxy statements, regulatory filings and issuance of press releases.
• Associate degree.
• 8+ consecutive years of executive administrative support experience required.
• Experience in scheduling and planning of Board meetings, investor meetings, earnings calls, annual shareholder meetings.

Preferred Qualifications:

• Bachelor's degree in Business or English.
• Experience in event planning coordination.

Knowledge and Skills:

• Demonstrated poise, tact and diplomacy.
• Solid and proven work ethic and outstanding organizational skills.
• The ability to work independently and appropriately handle highly confidential information with a proven track recovd of maintaining strict confidentialisty of sentivie information.
• Excellent calendar management experience and the ability to meet tight deadlines.
• Self-starter with demonstrated ability to work both independently as well as within a team.
• Independent judgment to plan, prioritize and execute diverse workload.
• Self-motivated, hands-on, and an organized professional with a positive, can-do attitude.
• Exceptional organization and planning skills, with ability to track and manage multiple projects at one time.
• Excellent written & verbal communication skills, and the ability to relate effectively with diverse individuals.
• Comfortable with a fast-growing, ever-changing environment.
• Accurate data entry skills and exceptional ability to edit for spelling, punctuation, and grammatical errors.
• Proficiency in Adobe InDesign is helpful.
• Strong project management skills and an ability to multi-task with attention to detail and follow through.
• Advanced computer skills in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio etc.) and technical resources including meeting and conference applications and tools.
• The ability to think ahead to anticipate needs and be proactive in identifying issues and resolving problems effectively.
• Demonstrates professionalism and is viewed as responsible, reliable, and trustworthy.

Additional Considerations:

• Location: The job will be located at our Eden Prairie Innovation Center (EPIC) in Eden Prairie, MN.
• Work Environment: Approximately 95% of the job is in an office environment; 5% at off-site venues.
• TO APPLY GO TO: www.sunopta.com/careers
• Travel Expectation: Travel may be required to various SunOpta locations and for meetings or other job-related functions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

An Equal Opportunity Employer

EOE M/W/VET/DISABLED