Executive Assistant Jobs

Job Overview:

The Senior Executive Assistant will support the Chief Executive Officer support other member of the Executive Team Leadership and manage a small team of Executive Assistants. In this role, the successful incumbent will handle senior level correspondence, manage complex calendars and appointments, arrange conferences/offsites as well as coordinate conference calls, make travel arrangements and provide other administrative tasks. The overall objective of this role is to ensure the team functions in a seamless and effective manner.

Responsibilities and Duties:

· Assess and allocate resources to support business and workload demands

· Exercise good judgment and discretion in making necessary management decisions

· Heavy calendar management

· Handle confidential and sensitive information with internal and external contacts with a high level of professionalism and composure

· Understand rhythm of business to anticipate needs, prioritize team deliverables, and cascade information to admin team

· Attend meetings, take notes on action items, and follow up with content and deliverables as needed.

· Responsible for preparing travel, both domestic and international as well as hotel accommodations, transportation, and itinerary creation (Concur)

· Assist in editing spreadsheets, presentations, and documents

· Serves as a support to leaders in internal and external meetings and roles as needed

· Collaborates effectively with team members, senior staff, and chiefs across the organization, providing regular communication and support for special; projects as needed

Skills Required:

· Maniacal attention to detail and responsiveness

· Must have excellent, concise communication skills (written and oral). High level of commitment and results-orientation is required

· Organized, detail oriented, technically inclined, and a self-starter

· Must be flexible and adaptable to rapid changes in the daily work environment and be resourceful in solving problems

Qualifications:

· 7-10 years working at the Executive Assistant level; experience supporting C-level executives preferred

· Bachelor’s degree

· High level ability and proficiency with full Microsoft suite of products, with a strong focus on PowerPoint and Excel

· Advanced Outlook calendar management; expert level knowledge of Windows desktop computer applications, Microsoft Office, Google Suite/Workspace.