Executive Assistant Jobs

Job Title: Executive Assistant

Location: Remote, CA

Duration :: 3 Months & possibility of extension

Responsibilities

s:

• Extensive travel planning and coordination, that are complex and detailed at times
• Seeks proactive and creative win/win alternatives for the executives, constantly assessing changing priorities and complex schedules
• Plans, coordinates, and ensures the executive schedule is followed and respected
• Works effectively as a team player, working well with peers and members of the greater organization
• Successfully completes critical deliverables with hands-on approach, including drafting acknowledgement emails, personal correspondence, and other tasks that facilitates the executive’s ability to effectively lead the business
• Escalates issues to the executive when appropriate but able to resolve many issues independently
• Works on challenges/problems of diverse scope where both analysis of data and judgement is required
• Successfully completes critical deliverables with hands-on approach, including drafting acknowledgement emails, personal correspondence, and other tasks that facilitates the executive’s ability to effectively lead the business
• Prepares professional and confidential correspondence
• Experience in project management dealing in multiple tasks, timelines, and deadlines
• Maintain connections with the Executive Team and awareness of issues taking place within the organization
• Provides itineraries and agendas and prepares documents for travel-related meetings
• Proactive, polished, mature, resourceful and efficient
• Handles details of a highly confidential and critical nature which requires in-depth knowledge of company operations, policies, and procedures
• Collects and prepares information for use in board meetings, investor calls and discussions/meetings of executive staff. Provides support towards development of Annual Operating Plan
• This role will engage/coordinate cross functionally with teams around the world
• Handle logistics for Executive Team leadership meetings including off-site events
• Maintains discretion and confidentiality in relationships with all executive level staff
• Provides “gate keeper” and a “gateway” role yet always approachable and diplomatic
• Works closely and effectively with the executive to keep well informed of upcoming commitments and responsibilities with appropriate follow up
• Extensive management of a highly complex calendar schedule

Qualifications

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
• Ability to identify business issues and coordinate an appropriate response with key stakeholder
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, senior executives and external partners
• Proficient in Microsoft Office with emphasis on Excel and Powerpoint - Keynote presentation skills, and social media web platforms. Ability to create slides quickly at a moment’s notice.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Project management experience, including development of basic project plans and successful execution
• Proven ability to handle confidential information with discretion
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Requirements

• 7+ plus years of experience providing high-level executive support
• Able to work non-standard, flexible work hours as required
• Travel: approximately 15%
• Bachelor's degree preferred