Executive Assistant Jobs

Executive Assistant:

Kenvue is currently recruiting for an Executive Assistant . This position reports to the President of Self Care and is based at Fort Washington, PA .

Who We Are

At Kenvue , part of the Johnson & Johnson Family of Companies (Kenvue), we believe there is extraordinary power in everyday care. Built on over a century of heritage and propelled forward by science, our iconic brands—including NEUTROGENA ® , AVEENO ® , TYLENOL ® , LISTERINE ® , JOHNSON’S ® and BAND-AID ® —are category leaders trusted by millions of consumers who use our products to improve their daily lives.  Our employees share a digital-first mindset, an approach to innovation grounded in deep human insights, and a commitment to continually earning a place for our products in consumers’ hearts and homes.

Join us in shaping our future--and yours.

Watch Us Here

What will you do

The Executive Assistant represents the office of the President and works closely with the US Self Care Management Board and the North America Leadership Team (NALT) and their support teams to provide critical administrative support.This position requires a full understanding of the functions, practices, procedures, and policies of the organization.

This position has regular contact with senior management within and outside Kevue to provide and gather information often of a sensitive and confidential nature. The Executive Assistant (EA) must possess the ability to anticipate the executive’s needs and collect/prepare information for the executive.The EA is required to think analytically and exercise sound judgment and discretion. Must have proven ability to communicate effectively and articulate with all levels of the organization. Must demonstrate flexibility and the ability to manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires. This role is also responsible for creating purchase orders, processing expense reports, making travel arrangements, maintaining org charts and distribution lists, maintaining communications with vendors, scheduling both onsite and offsite meetings, and follow-up on deliverables.

Under minimal supervision, EA must perform advanced administrative responsibilities as well as coordinate and manage projects – i.e., prepares and maintains documents of highly confidential and sensitive nature; maintains complex and changeable calendar; executes rigorous follow-up; arranges meetings and complex domestic travel arrangements/itineraries. Provides direction/coordination of workflow to clerical support persons or other administrative coordinators. Other duties may be assigned as needed by business.

• Responsibilities

• Actively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
• The individual selected will maintain security and confidentiality of highly sensitive documents and information
• Independently organize and arrange all logistical details for Board Meetings onsite or offsite, including preparation of meeting agendas, and presentations.
• Draft formal e-mail communications to internal partners, senior executives, and external parties.
• Manage complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks, make complex domestic travel arrangements and manage expense reports.
• Prepare and handle highly confidential correspondence.
• Prepare and edit organizational charts, maintain SharePoint/TEAMS information, and upload/update files as appropriate.
• Provide strong collaboration and teamwork skills while working with the Kenvue Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.

Job Qualifications

What we are looking for

• M ust possess extensive knowledge of and demonstrate proficiency with personal computers working with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams, etc)
• Experience with WorkDay and/or Our Source or a similar workforce management system
• Previous administrative experience supporting a senior business executive
• Must be self-starter, possess strong organization skills and be detailed orientated
• An Associate’s degree
• Strong proficiency in Ariba/eMarketplace or closely related system, Concur or other expense reporting system, CTO or other travel systems
• Strong calendar and event management experience required; ability to collaborate with a network of admins across different business functions
• Minimum of High School diploma
• Required Qualifications
• A demonstrated ability to maintain highly confidential information
• Desired Qualifications
• Energetic and enthusiastic customer focus
• Minimum of 5 years of executive-level support experience

What’s In It For You

• Employee Resource Groups
• Paid Company Holidays, Paid Vacation, Volunteer Time, Summer Fridays & More!
• Learning & Development Opportunities
• Competitive Benefit Package

At Johnson & Johnson, we’re on a mission to change the trajectory of health for humanity. That starts by creating the world’s healthiest workforce. Through cutting-edge programs and policies, we empower the physical, mental, emotional and financial health of our employees and the ones they love. As such, candidates offered employment must show proof of COVID-19 vaccination or secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families and the communities in which we live and work.

Kenvue is proud to be an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Primary Location

NA-US-Pennsylvania-Fort Washington

Other Locations

NA-US-New Jersey-Skillman

Organization

JNTL Consumer Health LLC

Job Function

Administration