Executive Assistant Jobs

Johnson & Johnson is recruiting for an Executive Assistant, located in New Brunswick, NJ. This position will require periodic support / travel at other New Jersey and Pennsylvania campuses.

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. We embrace research and science -- bringing innovative ideas, products and services to advance the health and well-being of people.

With $94.9 billion in 2022 sales, Johnson & Johnson is the world's most comprehensive and broadly-based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. There are more than 250 Johnson & Johnson operating companies employing over 125,000 people and with products touching the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen.

Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.

The Executive Assistant will be responsible for providing direct administrative support to the Vice President, Pharmaceuticals and Enterprise, Health Care Compliance (HCC) and their leadership team, in addition to supporting other VP, as needed. The candidate must maintain a highly professional and efficient office environment and will continue to operate at full capacity and fill in during any absence of the Vice President. The administrative responsibilities are complex, dynamic and include projects that require the use of sound judgement, strict confidentiality, independent assessment, and the ability to resolve complex situations.

Strong team player with superior communication skills able to exercise sound judgment and discretion, to independently assess and resolve complex situations, which may include responding for the executive in routine or complex matters. Assist with all logistical support related to the Compliance function within HCC including organizing large-scale meetings and providing onsite support, opening and managing purchases orders, assisting with the budget management, expense reporting and coordinating meeting schedules and managing calandar. Interact with internal and external stakeholders, often at the upper-management level.

Must be able to demonstrate flexibility and have proven experience managing and responding to multiple priorities and shifting demands while maintaining a sense of urgency and the intensity that the role requires.

This is not an exhaustive, comprehensive listing of job functions. May perform other duties as assigned by the VP, Pharmaceuticals and Enterprise

Job Qualifications

• Experience coordinating and scheduling domestic and international travel, preparing expense reports, coordinating offsite meetings, preparing PowerPoint presentations, crafting communications and calendar management required
• The ability to multitask, work with minimal supervision and achieve results in a fast-paced environment is required
• Strong computer skills working in Microsoft Office suite, Ariba/e-Marketplace, Concur and SharePoint required
• Previous administrative experience supporting a high level senior executive and managing a complex international team is required
• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required
• Minimum of a high school diploma required
• Ability to manage large zoom webinars, meetings and other technology platforms required
• Experience working with highly sensitive confidential information is required.
• Bachelor’s degree or a certificate and/or formalized training as an administrative assistant is preferred
• Minimum of 8 years of advanced Executive Assistant experience is required

Competencies

• Results & Performance Driven
• Self-awareness and Adaptability
• Collaboration and Teaming
• Integrity and Credo-based actions
• Attention to Detail
• Strategic thinking

The base pay range for this position is $59,850 to $96,600. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/ performance year. Bonuses are awarded at the Company’s discretion on an individual basis.

Employees may be eligible to participate in Company employee benefit programs such as health insurance, savings plan, pension plan, disability plan, long-term incentive, vacation pay, sick time, holiday pay, and work, personal and family time off in accordance with the terms of the applicable plans. Additional information can be found through the link below.

For additional general information on company benefits, please go to:

• Https://www.careers.jnj.com/employee-benefits

At Johnson & Johnson, we’re on a mission to change the trajectory of health for humanity. That starts by creating the world’s healthiest workforce. Through cutting-edge programs and policies, we empower the physical, mental, emotional and financial health of our employees and the ones they love. As such, depending on location and subject to local legislation, candidates offered employment may be required to show proof of COVID-19 vaccination or, in certain countries, secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families and the communities in which we live and work. If you are invited to interview for the position, your recruiter will advise on the vaccine requirement status in your geographic location.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Primary Location

NA-US-New Jersey-New Brunswick

Organization

Johnson & Johnson International (6078)

Job Function

Administration