Executive Assistant, Fsc Jobs

At Sephora, the Executive Assistant provides proactive and energetic support to VPs and SVPs by independently handling crucial administrative tasks to contribute to the overall successful day-to-day operations of the department. This position requires a genuine passion for providing high-quality support with a “no task is too big or too small” approach. With superior judgment to make high-quality decisions, this individual is forward-thinking, takes initiative, and delivers results with poise and professionalism while working closely with executives, Sephora team members, as well as external partners. Consequently, success in this role requires the drive to get to know the business of Sephora and the department you support, as well as the skill of forging relationships with stakeholders within the department and in other Sephora departments to achieve results quickly and effectively.

Your role at Sephora:

As an Executive Assistant reporting to a Vice President/Sr. Vice President you will provide general support and guidance:

• Partners with other Sephora Executive Assistants to provide additional support or backup when needed.
• Organizes data, and creates presentations as needed.
• Process expense reports and review/approve others' expense reports with strong knowledge of T&E policies to ensure compliance.
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees.
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
• Manages and organizes complex and demanding Microsoft Outlook calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the VP when questions arise that require their input.
• Represents the SVP/VP at all times with poised and highly professional written and verbal communication, both internally and externally.
• Assists with the onboarding of new team members by ensuring they are enabled with the required set-up, supplies, and resources.

We’re excited about you if you have:

• 3-5+ years of administrative/executive assistant work experience in a fast-paced environment.
• Handles highly confidential and/or sensitive matters with discretion and tact, observing and honoring confidentiality when appropriate.
• Possesses a customer service focus and attitude, with a genuine passion for anticipating needs and providing support that exceeds expectations.
• Heavy calendar management experience.
• Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others.
• Experience booking international and domestic travel.
• Highly collaborative style. Willingness and demonstrated ability to work cross-functionally, across an organization with multiple locations.
• Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Cares about executing with excellence and takes ownership of the outcome of work.