Executive Assistant 771435 Jobs

Hiring immediately for an Executive Assistant to work in the Evanston, IL area. This role allows talented professionals the opportunity to directly work with Executives within the organization. Added benefits include a generous paid time off and insurance package, stability and an engaged, collaborative culture.

Responsibilities of the Executive Assistant:

• Supports Accounts Payable processes when needed and acts as a back-up in the absence of Accounts Payable staff. Checks A/P batches for accuracy prior to submitting checks for signature. Audits all A/P invoices/checks and requisition/expense reimbursement/purchase orders, etc. to ensure the school district’s policies are followed prior to returning them to A/P for filing.
• Assists the C.F.O. in coordinating departmental daily activities as well as annual audits to ensure commitments and deadlines are met.
• Conflicts and to ensure all commitments and deadlines are met.
• Performs standard office tasks such as answering telephones, filing, ordering of supplies, faxing, and copying, and booking meeting rooms. Collects and opens mail addressed to the departments, forwards correspondence to appropriate staff for action.
• Provides a wide variety of administrative support to the C.F.O. and to the departments under his/her supervision. Manages the C.F.O.’s and departmental calendars to prioritize and resolve.
• Reconciles, processes, reviews, maintains, and submits as required the following: Invoices, Check Requests, Purchase Orders, Contracts, and Expense Reports.
• Prepares responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments.

Requirements of the Executive Assistant

• Strong Mathematical and Language Skills
• Experience using Microsoft Office and Google Drive
• College degree in business management or related field, or training in project management skills, office management and/or administrative studies.
• Minimum of 5-7 years experience supporting C-Level Executives

If you feel you are qualified for the Executive Assistant role, please apply online for immediate consideration.