Events And Communications Coordinator

LPIE’s Events and Communications Coordinator oversees a wide range of educational and fundraising events in support of LPIE’s mission. The Coordinator works closely with the Executive Director and volunteer leadership in all aspects of the role. This position is responsible for creating and executing an annual communications plan to include marketing and fundraising campaigns. The right candidate will be self-driven and have a background in fundraising, events, communications, and/or volunteer management; great time-management skills; strong attention to detail; and a highly collaborative attitude.

Responsibilities

Events (60%)

• Support the management of event marketing and design including brand design, registration launch, site design, printed materials, and components of program design, working closely with LPIE’s Graphic Designer.
• Work closely with the Executive Director and Board President to create an annual events calendar and strategy.
• Support additional events such as with the Lafayette Chamber and LPIE endowment.
• Coordinate with the Gala Committee to oversee volunteers in all event aspects, from logistics such as venue and catering, to fundraising components including an auction and raffle. Track guest registration, seating, and auction items in Greater Giving software.
• Partner with the Events Chair to manage an events committee in coordinating three fundraising events annually, including our signature Gala, a game-based fundraiser such as a Poker or Golf Tournament, and a school-based student fundraiser such as a Read-a-thon.
• Manage three educational events a year including a science fair, an art fair, and a high school academic enrichment competition, collaborating closely with Board Chairs.

Communications (30%)

• Develop email marketing campaigns in collaboration with the Executive Director and Communications Committee, including The Loop quarterly newsletter and e-blasts.
• Coordinate and lead meetings of the Communications Committee, made up of community volunteers.
• Support communications for the LPIE endowment.
• Manage newsletter submissions in collaboration with the six Lafayette public schools, Lafayette Chamber, and City of Lafayette.
• Manage LPIE’s listserv in Constant Contact, working with the Fundraising Administrator to ensure constituent emails remain accurate and up-to-date.
• Manage external communications to keep LPIE’s website and social media content up-to-date by keeping all information fresh and relevant (e.g. program descriptions, member highlights, photos, videos, etc.) and working closely with volunteers.
• Support the systemization and implementation of LPIE communications, working with the Executive Director to develop workflows and incorporate a quarterly communications calendar to streamline communications processes.

Administration & Organizational Support (10%)

• Contribute to LPIE team culture and help build a healthy and sustainable workplace.
• Attend professional development opportunities to maintain current best practices and followtrends in events, communications, and the non-profit education sector.
• Provide basic office administrative support such as developing agendas and facilitating staff meetings, and contributing to team planning.

Qualifications

Basic requirements:

• Extremely organized, friendly, creative, and self-starting, with microscopic attention to detail.
• Strong oral and written communication skills; passion for writing and editing.
• Highly collaborative working style with excellent relationship-building skills, volunteer management, and positive contribution to LPIE’s organizational culture.
• Lived and/or professional experience related to event management.
• Ability to maintain high-quality standards for online content, printed materials, and other external communications.
• Demonstrated expertise in digital marketing and social media campaigns.
• Ability to self-manage tasks and deadlines.

Ideal candidate will also have:

• Interest in TK-12 education.
• Experience managing communications platforms such as Constant Contact, social media sites, and Wix, or similar.
• Experience managing fundraising platforms such as Greater Giving and Donor Perfect, or similar.
• Basic graphic design skills such as Canva and Adobe Illustrator.
• Fundraising experience in the non-profit sector.

POSITION DETAILS

This is a full-time position based in our Lafayette office beginning May 2023. The starting salary for this position is $65,000 with 2 weeks paid vacation, plus holidays. Occasional evenings and weekends are required.

APPLICATION PROCESS

Please submit your application by sending your resume and cover letter to [email protected]. No calls, queries, or faxed applications will be accepted.

Lafayette Partners in Education is an equal opportunity employer that encourages leaders from BIack, Indigenous, all People of Color, and other historically marginalized communities to apply and considers all applications without regard to race, color, religion, creed, gender identity, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status.