Evening Supervisor/Office Manager

Job Title

Evening Supervisor/Office Manager

Agency

Tarleton State University

Department

University Library

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Under the direction of the Access Services Manager, provides skilled support to library operations primarily in the evenings; Position is located in Stephenville, TX; Work hours: Sunday – Thursday (3 pm – 12 am), exceptions to the schedule are expected for holidays and university-related breaks and scheduling.

Responsibilities

• Works circulation desk in the absence of student assistants.
• Assesses, organizes, and resolves training needs of student workers and staff by communicating effectively, creating on-going training opportunities, and regularly reviewing policies and procedures.
• Maintains working knowledge of library equipment and troubleshoots as needed.
• 10% Library meeting rooms:
• Responsible for maintenance of cash drawer including daily balancing, keeping adequate change, and preparing deposits.
• Trains and assigns stack maintenance to Circulation student workers by establishing priorities, monitoring quality, and assessing workflow.
• Assists other library departments when staffing, and patron demand requires.
• 5% Provide reference service to users, including some evening and weekend reference duty:
• Maintains statistics relevant to reservations, guests, and equipment used in designated meeting rooms.
• Handles all notifications related to room reservations including reservation confirmations and other email communication.
• Responsible for all library cash deposits, and ensures compliance to guidelines established by Library, University, A&M System, and State.
• Reserves and coordinates meeting room reservations, including preparing weekly schedules for distribution to all service desks and designated personnel.
• Hires, supervises, trains, schedules, and evaluates students assigned to the circulation department to ensure patron demands are met.
• Enforces regulations and policies concerning the use of library materials in a fair and professional manner.
• 30% Responsible for the maintenance of the library's upper and lower-level stacks:
• Oversees monthly missing item report, including searching and updating item statuses. Works closely with the Cataloging Department on proper processes for declaring materials missing or lost according to current Collection Development policies.
• 40% Manages evening operations of the circulation department ensuring a smooth workflow and adherence to policies and procedures:
• Checks accuracy and productivity of students on an ongoing basis.
• Ensures meeting room facilities are clean and well-organized for each reservation.
• Performs regular inventory, including scanning, checking reports, looking for missed items, and updating library personnel on needed updates.
• Supervises students assigned to maintain the book stacks and re-shelve library materials.
• Communicates on a day-to-day basis with the Access Services team and student workers to keep up on information pertinent to circulation operations.
• Routinely posts department updates and news to the circulation department blog.
• Informs the Access Services Manager of section problems and recommends workable solutions.
• 15% Responsible for collection and deposit of library monies:
• Maintains comprehensive knowledge of all circulation operations and policies, databases, and equipment.
• Enforces regulations and policies concerning the use of the library meeting rooms, including sign-in/sign-out procedures, eligibility of room availability, and problem-solving.
• Responsible for matching receipts and monies collected at the circulation desk with the aid of Sirsi payment reports.
• Maintains statistics relevant to the department, including reference, stacks maintenance, and meeting rooms.
• Makes critical decisions regarding the operation of the library using calm, logical approaches to problems and emergencies and contacting appropriate emergency University/Library personnel as necessary and ensuring the security of the facility.
• Organizes and prioritizes work for self, staff, and student assistants, adapting to changes in workflow, as necessary.
• Assists and instructs patrons with the use of databases, reference tools, and other library equipment.
• Performs other duties as assigned as well as maintaining professional development through membership on university committees and professional organizations, attendance at workshops, and community activities
• Overseas equipment usage and assists with technical difficulties when needed.

Education And Experience

• Bachelors degree or equivalent combination of education and experience.
• Four years of related experience in a public, academic, or specialized library or archive or four years of general clerical or office experience.

Knowledge, Skills, And Abilities

• Ability to multitask and work cooperatively with others. Basic keyboarding skills.
• Knowledge of email and difficult and varied library online research database searches and/or processing.
• Knowledge of word processing and spreadsheet applications.

Salary

Commensurate with experience

Benefits

As part of the Tarleton family, the following benefits ar e also available to full time and qualifying part time employees

The target base annual salary is $43,260 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages.

Educational Benefits

• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)
• Doctoral Educational Assistance

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Dental insurance
• Fully covered employee health insurance
• Vision insurance
• Retirement and Insurance programs

Paid Leave (https://www.tarleton.edu/hr/benefits/)

• Vacation
• Holiday pay
• Longevity pay
• Paid Birthday Leave
• Paid sick leave

Other

• Staff Gym Membership Discount with Campus Recreation
• Complimentary tickets to all A thletic and P erforming F ine A rts events
• And other Tarleton Discounts
• Employee Wellness Release Time

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure

During the application process applicants have one opportunity to enter the requested information, upload documents and “ Submit ” the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• At least 3 current professional references and their full contact information
• Curriculum Vitae or Resume
• Completed online application
• Cover Letter / Letter of Interest addressing qualifications

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

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• Benefits
• Diversity, Inclusion, and International Programs
• Research and Economic Development (https://web.tarleton.edu/research/about-us/)
• University Leadership (https://web.tarleton.edu/president/)
• Employee Services (https://www.tarleton.edu/hr/index.html)
• Traditions and History

Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .