Billing & Collections Coordinator Jobs

Seeking a seasoned Billing & Collections Coordinator to work with our operations and finance team to support our Lab Services group. This will involve high attention to detail with time and materials billing and other complex billing practices.

For 35 years, AMBERWELL CONSULTANCY LTD has offered a hassle-free total maintenance solution, that runs the gambit from fully integrated janitorial and maintenance services to single maintenance projects and on-call technicians. We serve some of the world’s most demanding customers, from large international airports to some of America’s leading technology companies, as well as internationally recognized research institutions. AMBERWELL CONSULTANCY LTD is a privately held, highly diverse, rapidly growing organization, dedicated to providing a first-in-class customer and employee experience. With our high growth trajectory, driven by both organic growth and acquisitions, we are actively recruiting a strong Senior Accountant to join our team in US.

The Billing & Collections Coordinator provides support for the day-to-day billing operations for our management business. This person has experience reviewing contracts and determining the appropriate requirements for billing customers. They have worked with data from source systems including time and attendance, general ledger, expense reporting and have the analytical and excel skills required to analyze the data and determine billing line items for the invoices. This person will also have ERP experience creating invoices within a top tier ERP system. This role will be handling time & materials billing as well as fixed and scheduled services. Ideally, this person has experience in the management industry or doing billing for a professional services business model.

You will need to leverage your technical expertise in financial systems as well as Microsoft Excel and other software applications to assist you in your billing and revenue responsibilities, as well as preparing all necessary supporting documentation. You are meticulously organized and you should have well developed interpersonal and communication skills with ability to build relationships, meet deadlines and “get things done”. We are looking for high-character individuals that are driven to be the best at what they do. They need to be internally motivated, highly coachable, and have a passion for service excellence. We need a team player who is not afraid to push the envelope in service of debunking the status quo and driving the organization toward innovative solutions to complex problems. We want someone that thrives in a fast paced, roll up your sleeves office environment! This is a very visible role with a direct line to the senior leadership of our management division.

Education and Work Experience

• B2B billing experience required.
• 1- 2 years related experience
• Time and Materials billing experience is a plus!
• Bachelor's Degree in Accounting, Finance, Business, or related field preferred.

Work Environment

• Fast paced office environment
• Small-to-large office environment
• Exposed to highly confidential information
• The noise level in the work environment is usually moderate.
• Exposed to a combination of normal office type environments

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and frequent lifting of a minimum of 40 lbs. of office and equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity Employer

AMBERWELL CONSULTANCY LTD is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Essential Functions

• Assures that all billing disputes are remedied in a timely and effective manner
• Conducts building inspections
• Analyze accounts and balances in order to identify discrepancies
• Communicate with appropriate departments to ensure that there are no missed payments
• Must be able to translate data and analytics and present when necessary
• Inputting new work orders as well as closing out work orders
• Must be available to backup Supervisor and Coordinator in their absence
• Meets all monthly and yearly billing deadlines, including actual deadlines for bills customers
• Assume responsibility of sending, receiving, and sorting payments
• Attends monthly meetings as required

Knowledge and Skills

• Ability to understand and pick up various proprietary computer systems (i.e. company intranet, HRIS system, employee tracking system, etc.)
• Must show ethical practices related to all job functions
• Comfortable dealing with numbers and managing process on an enterprise level
• Effective organization and interpersonal skills including written and verbal communication
• Able to maintain confidential information
• Ability to multi-task in a fast-paced, dynamic environment
• Self-motivated and time management skills
• Must have a thorough understanding of laws and best practices when dealing with billing issues
• Proven experience as a Billing Specialist- 1-2 years as a senior billing specialist
• Detail Oriented
• Remains abreast of the customer-specific invoicing requirements
• Results driven Must be detail oriented