Athletics Program Coordinator Jobs

Position Scope:

• Originates and facilitates communications among staff, parents, coaches, and athletes.
• Plans, implements, supervises, and evaluates athletic and wellness programs; Recommends changes to current programs based on community interest or needs; Meets with individuals or groups to stimulate interest and support for athletics and wellness activities; Promote programs, special events, and tournaments in accordance to the mission of the City and department.
• Provides leadership and direction in developing short- and long-range plans; gathers, interpret, and prepares data for studies, reports, and recommendations; coordinates activities with other departments and agencies as needed. Prepares various studies, descriptions, and related information for decision-making purposes, including attendance, accident, and accounting reports.
• Inventories and purchases all athletic equipment and supplies and all field preparation materials within budget; performs cost control activities; monitors revenues and expenditures in the assigned area to ensure proper fiscal control; prepares annual budget requests; provides effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Seeks community partnerships or sponsorships for programs and special events.
• Assesses user needs and regularly evaluates programs and all assigned facilities and parks to determine effectiveness and participation.
• Responds to complaints from participants, park patrons, or contractors; prepare information and marketing bulletins, news releases, and other material on athletic activities sponsored by the Department.
• Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments. Communicates official plans, policies, and procedures to staff.
• Coordinates facility and field use with agencies, City departments, and the public. Conducts routine site inspections of City Parks Athletic amenities and recommends improvements. Manages field rentals, including reviewing, processing, and enforcing.
• Perform supervisory duties, including directing, recruiting, training, and evaluating contractors, essential and nonessential personnel, volunteers, and maintenance staff; Prepares and maintains payroll; Enforces City and department policies, regulations, rules, and standards.
• Prepares and maintains accounts payable/receivable records for athletic programs. Prepares and checks forms, documents, and applications for accuracy and completeness. Maintains related files.
• Performs other related duties as assigned.
• Assists with registering participants for programs or rentals, typing, filing, copying, mailing, answering the telephone, greeting visitors, and preparing deposits/cash-outs.

• Ability to develop, coordinate, and direct varied activities involved in a recreation program, specifically athletics.
• Ability to communicate effectively orally and in writing; Ability to plan and supervise the work of paid staff and volunteers.
• Skilled in the use of computers and related software such as Microsoft Office applications.
• Knowledge of youth and adult athletic programs and activities.
• Ability to work evenings and weekends consistently. Must also work on various City Events.
• Knowledge of the principles of safety and basic first aid and CPR procedures.
• Ability to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, community leaders, and the general public.
• Knowledge of athletics competition rules and tournaments.
• Ability to acquire and maintain knowledge to perform job functions of subordinate staff.
• Skilled at exercising considerable initiative, fostering collaboration and teamwork, and demonstrating creativity and innovation.
• Ability to open and close facilities, conduct monthly inspections and coordinate repairs, prepare employee evaluations, and assist in athletic programming.

Required Education & Experience:

• Valid Florida Driver’s License
• National Playground Safety Institute Playground Safety Inspector Certification.
• Must obtain American Red Cross First Aid and CPR certification within 30 days of hire.
• Parks and Recreation Professional certification preferred.

Health Insurance

The City has a three tiered stipend plan to help offset the cost of employee health insurance coverage. The three tiers are as follows:

If the dollar amount of the coverage selected is less than the amount allowed, the employee receives the difference, prorated semi-monthly, Likewise if the dollar amount of the insurance coverage selected exceeds the allowed amount, the employee pays the difference, pro-rated semi-monthly, The City will deduct all applicable taxes.

Currently the City offers two health insurance plans through Cigna as follows:

Dental and Vision Insurance

The City pays 100% of the cost for employee coverage for dental DHMO plan and the vision plan and 50% of the cost for dependent coverage for dental DHMO plan and the vision plan. Dental and vision insurance are mandatory for employees.

The City offers a DHMO dental plan through Cigna. A PPO Dental plan is available as an upgraded option. The City offers a PPO vision plan through EyeMed.

Life Insurance

The City provides group term life insurance coverage for employees as follows:

• General Employees – One times the amount of employee's annual salary or $25,000, whichever is greater.

• Department Heads - Two times the amount of employee's annual salary.

Long Term Disability

The City provides each employee with long term disability insurance and accidental death and dismemberment insurance at no cost.

Workers Compensation

The City may provide full salary to employees injured on the job for a period of up to 13 weeks, (in lieu of the 2/3 salary offered by the state). Thereafter, employees must seek supplemental pay through the City provided Long-Term Disability Plan.

Cafeteria Plan

The City offers employees optional pre-tax insurance plans (Section 125) through AFLAC. Plans include cancer insurance, short-term disability insurance, and more. Also offered is a Flexible Spending Account, which can be used to put money aside, pre-tax, for planned medical/dental expenses, and for childcare expenses.

Retirement

Employees are automatically enrolled in one of two retirement plans, depending upon hire date and position. The plans are as follows:

• Florida Retirement System ("FRS"): Under this plan, employees and the City make a contribution to the retirement plan in an amount specified according to the employee's classification. The current contribution rates are as follows:

Class

Employee Contribution

Rate

City Contribution

Rate

Total Contribution Rate

Regular Class:

3.00%

11.91%

14.91%

Special Risk Class:

3.00%

27.83%

30.83%

Senior Management Class:

3.00%

31.57%

34.57%

Employees have the option of choosing the Pension Plan or the Investment Plan.
Under the Pension Plan, employees enrolled in the FRS prior to July 1, 2011, need to have 6 years of service to be vested. Employees enrolled in the FRS on or after July 1, 2011, must have 8 years of service to be vested.
Under the Investment Plan, employees need to have 1 year of service to be vested.
ICMA-RC (now MissionSquare Retirement):
General Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is not open to newly hired employees. Under this plan, the City contributes 11% and the employee 4% to a retirement investment plan. Employees are fully vested after 3 years.
Senior Management Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is only open to certain positions which are not designated and/or classified under FRS. Under this plan, the City contributes 11% and the employee 6% to a retirement investment plan. Employees are fully vested after 3 years.

An optional Section 457 tax deferred savings program is available to employees who wish to supplement future retirement income. The plan allows employees to put aside a portion of their earnings pre-tax each pay period, through payroll deduction, into an account for their retirement and reduce the amount of earnings that is currently taxable.

Sick Leave

Employee earn twelve (12) sick days per calendar year on a prorated basis (1.846 per week).

Vacation Leave

Employees earn vacation leave on a pro-rated basis as follows:

• Department Heads – Fifteen (15) days per year (2.308 hours per week)
• General Employees: 10 days per year (1.539 hours per week).

Vacation accruals are increased incrementally thereafter, as per City policy.

Holidays

Employees are compensated for ten (11) Federal holidays per year. These include: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day.

Floating Holidays

Employees earn floating holidays as follows :

• Department Heads/Managers - Seven (7) days per calendar year
• General Employees - Two (2) days per calendar year

Floating Holidays are pro-rated dependent upon hire date.

Direct Deposit

The City offers direct deposit of your payroll check into your personal account(s) at the financial institution(s) of your choice.

Credit Union

The City offers memberships in three credit unions: Space Coast Credit Union, Dade County Federal Credit Union and Peoples Credit Union.