Medicare Event Coordinator Jobs

LOCATION: OPEN TO TAMPA, FL

Position Summary

(HILLSBOROUGH OR PINELLAS COUNTY PREFERRED)

This position directly effects Sales through consistent and timely coordination of events and group visitations. Tracks assigned events, ticket orders and fulfillment. Initiates and processes material orders. Ensures all are processed are completed efficiently and in a professional manner. Ensures successful client/guest service to support Sales team goals.

Essential Duties & Responsibilities

• Solicit, negotiate and book new business opportunities within different market segments via telephone and outside sales appointments
• Event Coordination planning and oversight for all Group Events in communication with Sales Director and Sales Team.
• Creates weekly and monthly sales reports, competitor analyses, and ad hoc reports as requested by Sales Director.
• Provides back-up support to other Sales Managers and Sales team as needed.
• Works directly with sales channel segment as assigned by Director. Including but not limited to: Corporate, Members and Provider events.
• Handles routine correspondence/mail, telephone coverage, area memos, training as needed, and maintain office supplies.
• Participation in local networking events
• Coordinates the development, production and distribution of events orders and promotional/collateral materials within approved guidelines to support sales department. Submit requisitions, proof, follow-up, pick up finished materials. Manages and organizes physical inventory of marketing materials.

SUPERVISORY RESPONSIBILITY

None

Qualifications & Education

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong decision-making, analytical skills
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Excellent listening, interpersonal, verbal and written communication skills with individuals at all levels of the organization
• High school graduate or equivalent; or equivalent combination of education and experience.
• Ability to define problems collects data, establish facts, and draw valid conclusions
• Must be able to work in a fast paced environment
• Ability to write reports, business correspondence, and procedure manuals
• Valid drivers license
• Must be self-motivated, organized and have excellent prioritization skills
• Must be goal and result driven (ability to meet quotas)
• Excellent computer knowledge is required, including proficient knowledge of Microsoft Office
• Bilingual is a must
• Must be patient in dealing with an elderly population and sympathetic to hearing or vision deficiencies
• Excellent customer service skills
• Flexible schedule in order to meet with events during non-business hours
• Attention to detail
• Data entry Skills
• Ability to read, analyze, and interpret technical procedures or governmental regulations
• Reliable transportation
• Events experience
• Healthcare – Medicare experience a must
• Must be able to work well under stressful conditions
• Ability to work effectively independently and in a team environment
• Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, area and volume

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• May be subject to hostile and/or emotionally upset members, family members, staff, visitors, etc.
• The noise level in the work environment is usually moderate.
• Interacts with patients, family members, staff, visitors, government agencies, etc., under a variety of conditions and circumstances.
• Works in the field
• May be exposed to infectious waste, diseases, conditions, etc. All employees are offered the opportunity to receive the Engerix Hepatitis B vaccination series.

This work requires the following physical activities: climbing, bending, stooping, kneeling, reaching, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity. The work is performed indoors. Sits, stands, bends, lift, and moves intermittently during working hours.

Work schedule is approximate and hours/days may change based on company needs. All full-time employees are required to complete forty (40) hours per week as scheduled, including on weekends and holidays as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be able to frequently lift up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required to this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

PERFORMANCE MEASUREMENTS

• Compliance with Company Regulations
• Duties accomplished at the end of the day/month
• Attendance/Punctuality
• Enrollment Rate

This may be modified at any time at the discretion of the employer as business operation may deem necessary. This does not constitute an employment agreement and may not include all duties.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.