Assistant Manager Of New Product Introduction

COMPANY OVERVIEW

Rare Beauty, based in El Segundo, aims to break down unrealistic standards of perfection. Here at Rare Beauty, we place purpose and social impact at the heart of everything we do—from the products we make, to the community we create. We empower our team and our community to challenge beauty norms by shaping positive conversations about self-acceptance and mental health. We promote self-acceptance and give people the tools they need to feel less alone in the world. Our mission is to help everyone celebrate their individuality by redefining what beautiful means. We take pride in offering best-in-class benefits, with medical monthly premiums covered by the Company at 100%, employee certification in mental health first aid at work, free wellness activities, quarterly makeup stipend and much more!

POSITION SUMMARY

The Assistant Manager of NPI will manage all aspects of project management process workflows, manage, and communicate all project status updates during weekly Project Review meetings. You will work cross functionally with internal stakeholders as well as directly with Contract Manufacturers to ensure all process steps are completed on time. In this role, you will provide pre-production and commercial production support for Newness and Procurement/Sourcing projects.

RESPONSIBILITIES

Project Management

• Facilitate constant communication for project deliverables, deadlines, and status updates to internal stakeholders
• Assist the Project Teams with general project management activities, such as identifying resource requirements, scheduling tasks, managing dependencies, monitoring project performance, etc.
• Build and own project plans and timelines within the Project Management tool, Wrike
• Support Director of NPI with project timelines, and oversee timely execution of new product launches
• Own maintenance of timelines and processes to ensure accurate information is shared across all projects
• Conduct and lead weekly project management meetings to obtain project status updates, and identify any risks related to Newness or Launch; ensure daily operations of project management are maintained including updating tasks, setting meeting agendas, providing, and communicating meeting recaps, creating project status summaries, and assigning action items
• Effectively communicate status updates to key stakeholders and provide timely identification and escalation of potential issues or delays to ensure resolution
• Additional responsibilities as required

Procurement and Sourcing

• Manage Purchase orders to ensure on time delivery of Finished Goods and Componentry
• Work with manufacturers and Finance to address any potential issues for assigned category purchases as needed
• Facilitate New Vendor Set-up with Master Data and Finance
• Support Management on all aspects of purchasing and production for Newness Sampling programs (Mini, Deluxe, Blister Packs, BOTF and other programs as assigned)
• Organize all procurement related files and ensure vendor compliance with required documentation (ei: Code of Conduct, routing guide, etc.
• Support team with risk management with manufacturers for NPI; actively track and maintain updates for all open purchase orders (POs) in ERP system and in Project Management tool; inform internal teams of any delivery changes in a timely manner
• Support NPI process in ad-hoc projects, including but not limited to; data collection, cost analysis, ad-hoc reports, etc. for assigned categories
• Work with Master Data to ensure BOMs, SKUs and new item codes are created according to project timelines for assigned categories
• Partner with Purchasing Team to provide Purchasing Parameters data for newness products (MOQs, lead times, supplier, pricing) in MRP system for assigned projects
• Partner with Planning Team to define purchases for both turnkey and non-turnkey products; execute and manage Purchase orders through ERP system for Newness

REQUIREMENTS

• Demonstrated potential in problem solving, negotiation, and analytical skills
• 3+ years corporate/retail level Project Management, Procurement and/or Sourcing, preferably in the Cosmetics, Personal Care, or Health and Beauty industries
• Experience working with suppliers and manufacturers for both turnkey and non-turnkey production
• Exceptional attention to detail and data integrity
• Ability to successfully influence both internal and external partners
• Project Management systems experience – Wrike experience preferred
• Ability to foster a positive and collaborative team environment and work well with cross functional teams
• Excellent project and timeline management skills
• Proficient in all Microsoft Office applications (Excel, Word, PowerPoint)
• Excellent communication skills including oral, written, and interpersonal
• Excellent prioritization skills with ability to adapt to change quickly
• Must be proactive and capable of independently working effectively in a fast-paced environment with multiple competing priorities
• ERP system experience NetSuite preferred
• Experience with cosmetics production and manufacturing processes preferred

PHYSICAL DEMANDS

• Some domestic and international travel may be required
• Prolonged periods sitting at a desk and working on a computer